What are the responsibilities and job description for the Project Administrator position at Trueline?
Trueline's client, a growing design-build construction company in the Madison, Wisconsin area, is seeking a Project Administrator to join their team. This role is ideal for someone who thrives in a fast-paced, highly organized environment and enjoys supporting construction projects, coordinating details, and keeping teams and clients aligned throughout the project lifecycle.
What You'll Do as the Project Administrator:
- Support Project Managers, Estimators, and Designers with day-to-day project coordination
- Assist with purchase orders, change orders, options, permits, and project documentation
- Coordinate selections with clients, vendors, and trade partners
- Track project schedules, selections, and outstanding items
- Maintain organized project files, binders, and vendor records
- Assist with project communication and weekly client updates
- Help coordinate meetings, schedules, and administrative workflows
- Support office operations including phones, client hospitality, and supply management
- Upload and manage project information within company systems
- Assist with project handoff and closeout documentation
Must-Haves as the Project Administrator:
- At least 1 year of experience in the construction industry
- Strong organizational and multitasking abilities
- Excellent customer service and communication skills
- High attention to detail and follow-through
- Experience with Microsoft Office including Outlook, Word, and Excel
- Ability to manage multiple moving pieces in a structured environment
- Professional office presence and communication style
- Problem-solving mindset with willingness to learn
- Ability to pass a drug screen and background check
- Must live within approximately 30 minutes of the office
Nice-to-Haves as the Project Administrator:
- Experience with BuilderTrend, BuilderConnect, CoConstruct, Procore, or similar platforms
- Construction scheduling software experience
- Experience supporting residential construction or remodeling projects
- Selections coordination or client-facing project support experience
- Marketing or social media coordination experience
- Familiarity with Adobe Sign or digital document workflows
Our Client Offers:
- Competitive compensation approximately $25-$35/hour depending on experience
- Comprehensive benefits package including medical, dental, vision, and 401(k)
- PTO and paid holidays
- Stable and growing company environment
- Strong team culture with company outings and events
- Structured systems and operational support
- Long-term growth opportunities within construction operations
- Monday-Friday schedule with no weekend work
Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.
Salary : $25 - $35