What are the responsibilities and job description for the Litigation Administrative Assistant (SD) position at Trueline?
This role for a respected AmLaw-level firm, is seeking a Legal Assistant to join their litigation team in San Diego, CA. In this role, you’ll provide high-level legal and administrative support to attorneys and paralegals handling complex commercial, civil, and defense litigation matters.
What You’ll Do as the Legal Assistant
- Support attorneys’ caseloads by maintaining calendars, coordinating travel, and processing monthly expense reports
- Prepare, revise, proof, and finalize correspondence, pleadings, and other legal filings
- Perform electronic filing (e-filing) in state and federal courts as needed
- Schedule depositions, mediations, hearings, client meetings, and coordinate logistics
- Communicate with clients, vendors, courts, and internal stakeholders when necessary
- Assist with conflict checks, new matter set-up, opening client engagements, and billing setup
- Maintain electronic matter files, update contacts, assist with billing and client invoices, and handle other administrative tasks as delegated
- Support trial preparation and may attend trial or hearings (as needed)
Must-Haves as the Legal Assistant
- Minimum of 5 years’ recent litigation experience in a law firm environment (state and federal preferred)
- Strong writing, grammar, and communication skills (internal and external)
- Highly organized, detail-oriented, able to juggle competing deadlines and shifting priorities
- Proactive, self-starting, takes ownership of deliverables
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with document management systems, docketing systems (e.g. iManage, Aderant, Elite)
- Familiarity with billing / time entry software
Nice-to-Haves as the Legal Assistant
- Experience in a large or mid-sized firm handling commercial or defense litigation
- Knowledge of electronic discovery tools, trial presentation software, or case management systems
- Exposure to client billing practices and budget tracking
- Prior exposure to working with cross-office or multi-jurisdictional matters
This Role Offers:
- Eligibility for merit-based raises and performance incentives
- Benefits package including health care, retirement plans, paid time off, and professional development
- Collaborative, supportive environment with opportunity for substantive exposure
- Growth opportunity within the firm’s litigation support structure
Salary : $80,000 - $95,000
