Accounting Specialist

The Account Specialist is a key part of the True West Beef accounting team. Primarily responsible for accounts payable processing and billing. Accounts payable includes completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Billing includes issuing invoices, verifying billing and shipment information accuracy, and corresponding with customers and business partners regarding documentation needs.   

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; record entries
• Pay vendors by monitoring discount opportunities; verify federal ID numbers; resolve purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments
• On a daily basis, follow up on questionable invoices to ensure bills are paid timely and accurately
• On a monthly basis, review all vendor statements to ensure outstanding invoices and credits are resolved in a timely fashion
• Maintain accounting ledgers by verifying and posting account transactions

• Verify vendor accounts by reconciling monthly statements and related transactions
• Maintain sales order information to enable complete and accurate billing procedures and processes.
• Print, generate and issue invoices to customers.
• Generate, assemble, and verify export billing documentation.
• Present documentation to the USDA for certification
• Follow up on outstanding payments, answer customer inquiries.
• Identify and report order inconsistencies and errors to supervisor and/or sales team members.
• Assist the accounting department with the preparation of financial reports.
• Instruct carrier agents on load documentation requirements.
• Maintain a positive attendance record by demonstrating consistent and punctual attendance on a regular basis.
• Perform other related duties as assigned.

QUALIFICATIONS:

• Strong customer service skills with the ability to use tact and interpersonal skills when dealing with Agri Beef’s internal and external outside customers to ensure positive relations exist.
• Solid accounting and general math skills
• Strong organization and attention to detail
• Data entry and general computer skills, including ability to do 10-key by touch.
• Ability to become proficient with financial software.
• Ability to analyze data and information.
• Able to communicate verbally and in writing in a professional and effective manner.
• A strong sense of teamwork and willingness to help other team members as needed.

EXPERIENCE & EDUCATION:

• Experience using MS Office products, particularly Excel, for accounting or financial work, or related projects.
• Minimum of one (3) years of accounting or administrative experience
• Associate’s degree or accounting certification preferred