Legal Talent Recruiting Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Talent Recruiting Assistant is responsible for supporting and coordinating firm-wide non-partner lateral attorney recruiting.

Essential Responsibilities

• Develop and update lateral attorney job postings for both internal and external platforms.
• Coordinate all aspects of attorney interviews, including scheduling, travel arrangements, reimbursement processing, and related logistics.
• Support the candidate offer process by compiling offer terms, drafting offer letters, facilitating background and conflicts checks, and managing communications with attorney candidates and search firms.
• Maintain and track applicant information in the firm’s recruiting database/applicant tracking system and prepare reports and hiring statistics.
• Provide administrative support to recruiting managers, including handling expense reports, preparing meeting agendas, and performing data entry.
• Assist with special projects and research initiatives as assigned.
• Manage complex calendars across multiple offices and time zones.
• Organize and maintain candidate files, resumes, and application materials
• Collaborate with HR, Conflicts, IT, and Regional Office Administrators to ensure a streamlined, compliant hiring process and positive onboarding experience.
  
  

Required Knowledge, Skills, And Abilities

• Demonstrated meticulous attention to detail with strong organizational and prioritization abilities.
• Excellent written and verbal communication skills, with the ability to effectively interact with personnel at all levels.
• Ability to thrive in a fast-paced environment, manage multiple assignments, adapt to shifting priorities, and perform well under pressure.
• Strong interpersonal skills, with the ability to deliver high-quality service and efficiently addressing internal and external stakeholder needs.
• Strong commitment to client service, ethical conduct, and alignment with firm values.
• Ability to work independently in a remote, hybrid, and in-office environment.
• Ability to work effectively independently and as part of a team to promote consistent and efficient workflow processes.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
  
  

Required Education

• Bachelor’s degree.
  
  

Preferred Education

• N/A
  
  

Certification(s)

• N/A
  
  

Required Qualifications

• Minimum one (1) year of administrative experience in a professional services setting.
  
  

Preferred Qualifications

• Experience with recruiting, law firms, or applicant tracking systems.
  
  

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$50,000.00 - $67,000.00