Wedding Coordinator

🌙✨ THE SEARCH IS ON! ✨🌙

We’re officially on the lookout for our next ALL-STAR WEDDING COORDINATOR to join the Tropical Moon Events ‘ohana!

Tropical Moon Events is growing, and we’re expanding our coordination team to support the beautiful weddings we’re honored to produce across Hawai‘i.

✨ Job Deets & Our Mission ✨

We’re looking for someone who is organized, hospitality-driven, calm under pressure, and passionate about the magic of weddings.

This role is perfect for someone who loves being part of a couple’s biggest day, thrives in a support leadership hybrid role, and brings both heart and professionalism to every event. Bonus points if you also have marketing, communications, or event production experience — because our dream candidate can support us on wedding days and help elevate our brand behind the scenes.

Our mission at Tropical Moon Events is simple but powerful:

Craft seamless, heartfelt celebrations rooted in hospitality, intentional design, and the aloha spirit — while caring deeply for our couples and their ‘ohana.

To make that happen, we show up with warmth, clarity, teamwork, and a genuine desire to go above and beyond.

🌺 Some things you'll be helping us with:

🌙 Wedding day coordination & timeline execution

🌙 Styling décor setups ensuring the design vision comes to life

🌙 Vendor communication day-of logistics

🌙 Guiding guests, bridal party, and VIPs throughout the day

🌙 Troubleshooting calmly and efficiently (we love a steady presence!)

🌙 Capturing behind-the-scenes content (if you have an eye for marketing)

🌙 Occasional support on projects, admin tasks, or communications

🌙 Representing our brand with aloha at all times

If you’re organized, warm, visually-minded, and thrive in fast-paced environments — KEEP READING!

✨ What We Value ✨

🌺 Hospitality at the core – we lead with care, empathy, and intention

🌺 Teamwork – we work closely, communicate clearly, and support one another

🌺 Professionalism warmth – calm, organized, and always kind

🌺 Growth – we’re always leveling up our systems, creativity, and client experience

🌺 Aloha spirit – we treat our clients, vendors, and teammates with respect and genuine care

✨ About You & Your Experience ✨

Our ideal coordinator is proactive, detail-oriented, and thrives in a role where no two days are the same. You’re comfortable taking the lead on event days while also being a supportive, collaborative team player.

You may be a perfect fit if you:

🌙 Have experience in event planning, communications, or hospitality (highly preferred!)

🌙 Have some marketing skills (content capture, writing, IG/Canva experience = huge bonus!)

🌙 Are a great communicator — warm, clear, and confident

🌙 Love checklists, timelines, and beautifully organized spreadsheets

🌙 Can stay calm, professional, and kind — even on busy wedding days

🌙 Enjoy being around love stories, pretty details, and stunning Hawai‘i venues

🌙 Work well with a team and love helping others shine

Extra points if you have experience with:

🌺 Canva (or design tools)

🌺 Instagram, TikTok, Pinterest

🌺 Photography or video content capturing

🌺 Social media scheduling apps

🌺 Vendor management or event production workflows

We’re a fun, supportive team — AND we maintain high expectations because we are entrusted with life’s most important moments. If you’re not ready to show up with enthusiasm, accountability, and professionalism, this may not be the right fit.

✨ Next Steps ✨

If this sounds like you — and you’re excited to join our growing Tropical Moon Events ‘ohana — we’d love to meet you!

Apply HERE

We will be reviewing applications on a rolling basis and conducting interviews soon.

🌙 We can’t wait to find the next star on our team!