What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Trivium Group?
Miami, Florida (In-Person)
🕒 Full-Time | High-Impact Role
Compensation: 70,000 to 90,000 USD
About the Role
We are seeking an exceptional Life Manager / Executive & Personal Operations Partner to support the CEO, a fast-moving entrepreneur operating multiple businesses and projects.
This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of the CEO's professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment.
You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within Ardi's household.
This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously.
Key Responsibilities
Executive & Business Support
- Manage the CEO's calendar, priorities, and daily workflow to maximize productivity.
- Track requests from internal teams and ensure the CEO reviews and acts on key items.
- Act as Ardi's operational filter, ensuring tasks are prioritized and executed efficiently.
- Maintain communication with internal stakeholders to ensure projects and approvals move forward.
- Prepare and maintain task lists, hit lists, and priority trackers.
Travel & Logistics Management
Travel coordination is a major component of this role.
Responsibilities include:
- Planning and booking complex international travel for the CEO and his partner.
- Managing multi-week personal trips, retreats, and unique travel experiences.
- Researching destinations, logistics, activities, and experiences.
- Coordinating flights, hotels, transport, itineraries, and reservations.
- Managing travel documents, confirmations, and scheduling.
- Coordinating with family members and travel companions when required.
- Preparing detailed travel planning documents and logistics trackers.
Personal Operations & Household Management
- Coordinate household logistics including vendors, cleaners, and service providers.
- Manage grocery orders, household requests, and daily operational needs.
- Support health and lifestyle routines when required.
- Coordinate gifts, events, and personal projects.
- Work closely with Ardi's partner to ensure personal priorities are addressed.
Research & Special Projects
- Conduct research across a wide range of topics, including:
- Travel
- Health and lifestyle services
- Vendors and services
- Personal purchases
- Execute ad-hoc projects quickly and efficiently.
- Track outstanding requests and ensure nothing falls through the cracks.
Organization & Systems
- Build and maintain operational trackers, SOPs, and task systems.
- Use spreadsheets and productivity tools to track projects and workflows.
- Maintain documentation of vendors, recurring tasks, and processes.
- Continuously improve systems to increase efficiency and visibility.
Ideal Candidate Profile
We are looking for a high-ownership operator who can thrive in a fast-paced environment.
Core Traits
- Extremely organized and detail-oriented
- Comfortable working in high-pressure environments
- Able to handle rapid task switching
- Highly trustworthy and discreet
- Emotionally resilient with thick skin
- Comfortable giving structured feedback and setting boundaries
- Proactive and solution-oriented
Key Skills
- Exceptional task and time management
- Strong calendar and priority management
- Advanced travel planning and logistics coordination
- Strong research and problem-solving ability
- Excellent communication and follow-through
- Ability to handle multiple tasks without losing track of details
- Strong Google Sheets / spreadsheet skills
Preferred Experience
- 3 years supporting a founder, CEO, or high-net-worth individual
- Experience managing complex personal and professional logistics
- Experience coordinating international travel
- Strong operational mindset and ability to create systems
What Success Looks Like
Success in this role means:
- Schedule and priorities are organized and optimized
- Tasks are tracked and completed without reminders
- Travel logistics are seamless and stress-free
- Household and personal operations run smoothly
- Ardi has more time to focus on high-impact work
Salary : $70,000 - $90,000