What are the responsibilities and job description for the Corporate Receptionist/HR Assistant position at Trividia Health, Inc.?
SUMMARY
To greet visitors and answer the main switchboard lines in a professional business manner.
To assist departments with the overflow of clerical work that can be completed at the front desk area.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
* Greet visitors
* Answer front desk main switchboard lines
* Responsible for all visitors to sign in
* Responsible for assigning visitor badges (per FDA requirement)
* Maintain company's internal telephone directory
* Distributing company birthday card to employees (monthly)
* Maintains Employee Personnel Files
* Assist with payroll tasks as needed
* Assist with scheduling in-house training
* Assist with new hire packets as needed
* Complete SysAid requests for terminations
* Complete Facility Requests for building and/or department needs
* Order Office supplies for department and building.
* Prepare and send out termination packets
* Administer Employee Diabetes Supply Request Program and maintain log
* Update and maintain various spreadsheets (i.e. FRM-QSI-18-00 effectiveness of training, benefit eligibility). Send related communication.
* Assist with the Monthly Newsletter
* All other duties as assigned, including but not limited to working in other departments, reassignments, etc.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence. Ability to effectively present information in one- on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight
measurement, volume, and distance.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in
standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Trividia Health uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify
EQUAL OPPORTUNITY EMPLOYER: Trividia Health, Inc. is an Equal Opportunity, Affirmative Action, E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state or federal law.
