Maintenance Planner Assistant

SUMMARY:

The primary role of the Maintenance Planner Assistant is to establish timely, effective work plans. The primary responsibility is to coordinate the scheduling of work to be performed.

YOU MUST BE AT LEAST 18 TO WORK AT TRIUMPH FOODS. Triumph Foods only employs individuals who are 18 years of age or older. If you are under 18 your application will not be considered.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following: Other duties may be assigned.

• Generate and close all current work orders turned in for accurate reports to be sent out by the planning department.
• Maintain plant and equipment records of maintenance actions and distribute reports and other documentation as required.
• Maintain and update manning weekly including points reports, PAF requirements, and PTO tracking.
• Maintain the SQF and UCR work orders and ensure the Maintenance Management, Safety, and other relevant teams are updated.
• Ensure work orders are scheduled and completed on time, audit packets, and work with supervisors of the maintenance team to understand and correct discrepancies.
• Review work requests to determine the validity and accuracy of information while working with the Maintenance Management team to set a preliminary priority; walk the area with the requestor as necessary.
• Identify work orders requiring additional design and review with the maintenance/engineering team.
• Work with Maintenance Management Team to establish a weekend project list.
• Work order data entry.
• Responsible for maintaining and distributing Key Performance Indicators to the Management Team and saving a digital copy of all documents for the tracked KPIs.
• Process invoices and change orders after obtaining a three-way match for outstanding Purchase Orders.
• Work with the Maintenance Team and Vendors to establish and maintain Scope of Work paperwork.
• Manage the JD Edwards (JDE) system crews, schedules, and other maintenance training.
• Work with the Maintenance Team to create, input, and maintain new preventative maintenance tasks into the JD Edwards (JDE) system.
• Log new equipment and create identification numbers for assets into the JD Edwards (JDE) system.
• Work with Parts Department to ensure correct and updated Spare Parts Lists created for new and existing equipment.
• Assist Safety and Payroll with Boot and Safety Glasses Vouchers.
• Distribute and organize incoming mail and documents for supervisors.
• Ensure office supplies are ordered and stocked for the maintenance department.
• Adhere to all safety procedures and policies.
• Ability to be at work regularly and on time.
• Perform all additional duties a supervisor requests on an “as needed” basis.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the work environment, knowledge, skill, and/or ability required or preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general equivalency degree required. A technical degree in Industrial maintenance, business administration, or related field is preferred. Must have a mechanical background.

KNOWLEDGE:

Proficient in Microsoft Office Suite and computer-based applications. Excellent verbal and written communication skills. Excellent organizational skills.

LICENSE/CERTIFICATIONS:

Knowledge of SQF/HACCP certification preferred.

LANGUAGE SKILLS:

Must be able to read, write, and communicate clearly in English. Ability to write reports, respond to emails, and participate in meetings. Bilingual skills (English/Spanish) are a plus.

MATHEMATICAL SKILLS:

Proficient in basic math, percentages, ratios, and unit conversions. Ability to count, measure, and verify quantities correctly. Must be able to work with graphs, charts, and technical information related to maintenance schedules, work order metrics, and invoices. Ability to analyze and interpret numerical data. Familiarity with statistics and data analysis is a plus.

REASONING ABILITY:

Must possess strong problem-solving skills and ability to apply logical thinking to situations. Capable of identifying discrepancies in work orders, schedules, or other records and taking the appropriate corrective actions. Able to prioritize tasks, evaluate information from multiple sources (equipment history, down time, mechanics feedback) and make sound judgements. Must demonstrate good judgement and attention to detail when interpreting documentation and entering data.

OTHER SKILLS AND ABILITIES:

Must have good organizational skills – the ability the manage multiple tasks, track open work orders, and maintain accurate records and schedules.

Attention to Detail – Ensure accuracy in data entry, creating parts lists, maintenance logs, LOTO, and equipment documentation.

Computer Proficiency – Experience with JD Edwards (JDE), Microsoft applications, and Outlook.

Time Management – Capable of meeting deadlines and responding quickly to changes in priorities or schedules as required.

PHYSICAL DEMANDS:

The physical demands here are representative of those an employee should possess to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be required to move about the facility. The employee must sit; use hands to finger; handle; or feel/hold objects; reach with hands and arms; climb or balance; speak; hear, taste, and smell.

Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to climb ladders and platforms, enter confined spaces and wear all safety equipment. Must occasionally lift and/or move up to 40 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters when performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly exposed to cold/hot and/or humid conditions, climate extremes are found in all areas of the plant. Frequently works near machinery with moving parts and vibration. Regularly exposed to strong odors and the sight of blood. Occasionally exposed to fumes or airborne particles. Noise level in the work environment is moderate but can be loud when in the production area.

DISCLAIMER:

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended, however, to be an accurate reflection of the general responsibilities and requirements necessary to be successful. Triumph may, in its discretion, modify or revise the position description in order to meet the company’s changing business needs.

EEO/AA INFORMATION:

Triumph is an Equal Opportunity/Affirmative Action (EEO/AA) Employer. All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job related characteristic as directed by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.