Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager/Executive Assistant to join our team. This pivotal role combines administrative leadership with office management, ensuring smooth daily operations while providing exceptional support to executive leadership. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, excellent communication skills, and a keen eye for detail. Your energy and enthusiasm will help foster an efficient, welcoming workplace where teams can excel and clients feel valued. This paid position offers an exciting opportunity to develop your skills across multiple functions, from vendor management to event planning.

Responsibilities

• Oversee daily office operations, including managing multi-line phone systems, front desk duties, and filing systems to ensure organizational efficiency.
• Coordinate and support event planning activities for company meetings, client events, and team-building initiatives.
• Manage schedules for executives and team members, including calendar management and appointment setting to optimize productivity.
• Supervise administrative staff and coordinate training & development programs to enhance team performance.
• Handle vendor management by sourcing, negotiating, and maintaining relationships with suppliers and service providers.
• Maintain accurate bookkeeping records using accounting software such as QuickBooks; perform basic accounting tasks including invoicing, expense tracking, and payroll processing.
• Assist with human resources functions such as onboarding new employees, managing confidential information, and supporting employee relations initiatives.
• Support office budgeting efforts by tracking expenses and preparing financial reports using spreadsheets and financial software.
• Ensure compliance with company policies regarding confidentiality, client communication, and office procedures.

Qualifications

• Proven experience in office management or executive assistance roles with strong clerical skills.
• Demonstrated supervisory experience leading teams or managing administrative staff effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with spreadsheets and other organizational tools.
• Experience with accounting software such as QuickBooks or similar financial software; knowledge of bookkeeping, payroll, and budgeting processes is essential.
• Excellent communication skills—both verbal and written—with a professional phone etiquette and customer service orientation.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Knowledge of human resources practices including onboarding, training & development, and handling confidential information responsibly.
• Experience in event planning, vendor management, or medical office management is a plus but not required.
• Ability to adapt quickly to new technologies and office procedures while maintaining attention to detail.

Join us to be part of an energetic team dedicated to creating a productive workspace where innovation thrives! This role offers the chance to develop diverse skills across office operations while making a meaningful impact every day through your proactive approach and professional excellence.

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Experience:

• Office management: 1 year (Preferred)

Work Location: In person

Salary : $20 - $22