What are the responsibilities and job description for the Office Manager Executive Assistant-Generalist position at TriSearch?
Summary
This permanent, full-time, position will be responsible for all office and bookkeeping functions at a small, rapidly growing company. In this role, you will work both independently and with the management team to ensure smooth operation of the office and all bookkeeping activities.
Responsibilities
This permanent, full-time, position will be responsible for all office and bookkeeping functions at a small, rapidly growing company. In this role, you will work both independently and with the management team to ensure smooth operation of the office and all bookkeeping activities.
Responsibilities
- Ensure peak operations for the organization and implement preventive measures for potential issues
- Implement policies and procedures, measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Responsible for all aspects of data entry and maintenance of the QuickBooks accounting software system
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- 5 years’ experience as an Office Manager, Executive Assistant or Administrative Assistant
- Strong Microsoft Skills: Word, Adobe, Excel
- QuickBooks experience preferred
- Ability to maintain confidentiality of company information