Administrative Support Assistant

Administrative Support Assistant – San Jose Office

Triple Crown is a nationwide technology and engineering firm that connects top-tier talent with some of the most innovative companies in the world. Specializing in Hardware, Embedded, Software, and Mechanical engineering, we’re trusted by Fortune 500 companies and fast-growing startups to deliver highly skilled professionals.

With offices across the U.S. and a candidate-first approach, we move fast to meet the demands of today’s most complex projects. Our team is relationship-driven, results-focused, and passionate about helping engineers and clients thrive. Recognized as one of the largest and fastest-growing staffing firms in the industry, we’re proud of our bold, high-energy culture built on strong values, real collaboration, and unlimited growth potential.

The Administrative Support Assistant provides high-level administrative support to multiple senior leaders in our San Jose office while also supporting key operational needs for our Silicon team, including Enterprise client-related processes. This role is highly dynamic and ideal for someone who is proactive, adaptable, and comfortable managing a wide range of responsibilities with minimal supervision.

This position reports directly to the leaders it supports and plays a critical role in ensuring smooth day-to-day office operations and project coordination.

Job Duties and Responsibilities:

Leadership Support and Office Duties:

• Provide administrative support to San Jose leadership, including calendar management, travel coordination, and meeting/event planning
• Ensure smooth day-to-day office operations, including:
• Greeting visitors, answering phones and filing
• Managing office supplies, kitchen inventory, and vendor services
• Coordinating employee travel and internal events
• Supporting new hire onboarding and office space planning
• Managing and communicating production reports
• Generate reports, track timesheets, and provide billing and production updates
• Serve as a liaison for internal teams and properly route HR, payroll, benefits, and finance- related inquiries appropriately
• Manage vendor relations with various groups including property management, electrical, maintenance, telecom, IT, etc.
• Assist management in providing effective support for all employees, customers, and external contract employees.
• Manage special projects and coordinate project deliverables, as needed.

Enterprise Client Duties/Responsibilities:

• Own and manage the onboarding process for Enterprise Clientele and assist with customer service, communication and troubleshooting as needed.
• Provide reports related to any SOWs or amendment changes, rate breakdown, PTO tracking, timecard tracking, etc.
• Track company-issued equipment to ensure laptops are accounted for and ordered based on need.
• Additional duties and responsibilities, as needed, based on the frequently changing needs and growth that occurs across the company.
• All other duties assigned.

Qualifications and Skills:

• Associate degree welcomed; bachelor’s degree preferred
• Prior experience as an office or administrative assistant
• Proficiency in full Microsoft Office Suite
• Strong organizational skills with the ability to prioritize tasks
• Strong communication skills (verbal and written)
• Able to complete complex administrative tasks with minimal supervision
• Proactive approach to problem solving
• Comfort with setting up technology tools, such as PC's
• Ability to wear many hats, and prioritize accordingly
• Adept at managing time and effort across multiple activities
• Able to execute processes that may not have defined procedures
• Willing to take the initiative to complete unanticipated or ad hoc tasks
• Collaborative, professional team player with a positive attitude
• Maintain high level of confidentiality
• High attentiveness to detail
• Able to work well in a fast-paced, team environment
• Champion of the TCC brand and all we have to offer as an organization
• Onsite/in-person role

Triple Crown Consulting provides equal employment opportunities to all employees and employment applicants without regard to considerations of race, color, religion or creed, gender, sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, and physical or mental disability, or any other classification protected by applicable local, state, or federal laws. Triple Crown Consulting does not tolerate discrimination in any aspect of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination.