Business Office Coordinator

Position Overview

Under the supervision of the Director of Network 7, the Business Office Coordinator is responsible for overseeing administrative and operational business tasks to ensure that all office processes run smoothly and efficiently. The Business Office Coordinator will be responsible for managing all office communications as well as scheduling all office events and meetings. This role requires the maintaining of all financial initiatives of the office, ensuring that all transportation operations run smoothly and safely, and maintaining all office records in an organized and accurate way. Strong organizational, multi-tasking, and effective communication skills are critical for this role. In addition to ensuring that the financial incentives are executed effectively, this position will include the usage of Microsoft Office and other computer tools that help aid in organizing office documentation.

Pay: $42,000-$47,000

Hours: 8:30am-5pm Monday through Friday

Location: Des Plaines, IL

REPORTS TO: Network Director

NETWORK OR DEPARTMENT: Network 7

Essential Functions

Financial Tasks

• Oversee the Client Collective account, which includes distribution of funds, processing monthly room and board payments, tracking SSI/SSDI deposits, quarterly reconciliations, and management and monitoring of individual fund requests for each individual client’s account.
• Maintaining the purchasing card system and overseeing monthly reconciliation and receipt collection.
• Provide quality oversight of several systems including purchasing/Home Depot credit card usage, SNAP card benefits, and fuel card statements.
• Maintain Network Petty Cash Account including the checkbook, distribution of petty cash requests and distribution of Cookie Jar Loans.
  
  

Reporting and Compliance

• Assist with annual tax filing for clients.
• Communicate with DHS to provide monthly wage-earning reports for client employment.
• Ensure that all documentation is accurate and upholds Trinity Services’ mission, values, and operational needs.
  
  

Administrative Support

• Manage vehicle fleet for the department and ensure scheduled maintenance, safety inspections, user tracking and accident processing, paperwork and follow-up.
• Greeting applicants in a professional and friendly manner
• Organize meetings and coordinate any travel arrangements for the people we support and colleagues.
• Maintain and order office supplies.
• Serve as a point of contact for internal and external communications.
  
  

Skills And Abilities

• Comprehensive understanding of Microsoft Office and common computer programs and functions.
• Strong commitment to supporting people with developmental and intellectual disabilities.
• Ability to maintain confidential information in a trusted and ethical manner.
• Effective critical thinking and problem-solving abilities.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Excellent multi-tasking skills
  
  

Physical Demands

• Be able to lift over 40 pounds from floor to waist unassisted
• Be able to push and pull 75 pounds
• Be able to complete deep knee squats
• Be able to push wheelchairs up to 200 pounds
• Remain in a stationary position, often standing or sitting for prolonged periods
• Operate motor vehicles
• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment
• Physical activities that could be used include: driving, balancing, pulling, pushing, standing, climbing, grasping, stooping, crouching, crawling, kneeling, reaching, lifting, and repetitive motion.
  
  

Qualifications

• High school diploma
• Preferred understanding of basic accounting principles
• Prior experience in an administrative or office setting strongly preferred
• Familiarity with scheduling, filing systems, and billing support processes
• Eagerness to contribute and go above and beyond in support of the team
• Optional: Bachelor’s degree related to financing
  
  

Benefits

• Health, Vision, Dental, and Life insurance
• Educational Assistance
• Paid time off
• Sick time
• Paid Holidays
• Personal Time
• Potential Year-End Bonus
• Financial Assistance Program (Cookie Jar)
• Employee Referral Program (Bounty Bucks)
  
  

Classification

Exempt

Disclaimer

Duties and responsibilities may change, and new ones may be assigned at any time with or without notice. This job description does not constitute a contract of employment.

Statement

Trinity Services, Inc. is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law. Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.