Office Coordinator

We're committed to bringing passion and customer focus to the business.

Position Summary

Trinity Life Sciences is seeking a motivated Office Coordinator to join our energetic support team. As part of our office operations team, you will be the face of Trinity and lead the effort in the organization and running of any daily administrative operations while offering additional support to the entire global Facilities team. The ideal candidate must have a keen sense of time management, organization, and attention to detail. This individual must possess the ability to undertake a variety of office support tasks with care and discretion while incorporating new and effective ways to achieve better results. The ability to make decisions and find answers are also vital attributes for this position.

Essential Functions

Office Management (75%):

• Managing the front desk, greeting and escorting all visitors and pre-screening solicitors
• Maintaining shared company voicemail & email inboxes and forwarding any messages
• Managing shipping and receiving
• Ordering office supplies
• Handling catering requests, ie: ordering, set up & breakdown for company meetings
• Shared office space oversight including kitchen and conference room organization,
  
  

cleanliness and reporting of facility problems

• Visiting both current and the new office onsite in San Francisco to check on the new build's
  
  

progress and needs

Event & Remote Support (25%):

• Schedule and coordinate in-office events for San Francisco. This includes setting up
  
  

vendors, calendaring, sending communications, and adjusting hours as needed to be onsite.

• Assist other office coordinators with cross-location requests such as shipping labels,
  
  

business cards, or facilities related trainings

• Additional tasks as required by the Facilities team.
  
  

Position Requirements

Education: Bachelor Degree required

Work Experience: 1-2 years of office coordinator / manager experience

Other Skills

• Solid experience to identify, analyze, and solve problems with creative solutions.
• Skilled and experienced in the art of organization and time management.
• Demonstrated success in being tuned in to leaders, managers, peers, and others for
  
  

relationships and strong teamwork purposes.

• Experienced juggling multiple tasks and meeting deadlines.
• Excellent written and oral communication skills.
• Easily and professionally interacts with varying levels in and outside the organization, as a
  
  

positive representative of the leadership team.

• Powerful talent with Microsoft Office products, including Word, Excel, PowerPoint and
  
  

Outlook.

• Being accurate, detailed, and organized
• Solid judgement and discretion in relation to sensitive/confidential information.
• Self-motivated, takes initiative and pride in running a smooth team and office operation.
• Initiative and willingness to assume additional responsibilities as needed beyond the scope
  
  

of job duties.

About Trinity

Trinity powers the future of life sciences commercialization through the fusion of human and artificial intelligence. By blending deep therapeutic expertise and trusted human ingenuity with a purpose-built technology platform, Trinity accelerates clarity and confidence at every step of the commercialization journey—from pre-launch to scale to loss of exclusivity. For more than 30 years, the world’s leading pharmaceutical, biotech, and medtech companies have relied on Trinity’s foresight, execution, and partnership to deliver confident product launches, decisive market advantage, and measurable patient impact. During that time, Trinity expanded from its first office in Waltham, MA to 1,300 professionals across 14 offices and five continents, setting new industry standards in quality, responsiveness, and client partnership. For more information, visit Trinity at www.trinitylifesciences.com.

Trinity’s salary bands account for a wide range of factors that are considered in making compensation decisions including but not limited to skill sets and market demand for skills; level of experience and training; specific qualifications, performance, time in role/company, geographic location, and other business and organizational needs. A reasonable estimate of the current salary range is a minimum of $60,000. In addition to your base salary, you will also be eligible for an annual discretionary performance bonus.

Trinity’s Commitment to Inclusion & Engagement (I&E)

Trinity Life Sciences is an equal opportunities employer and welcome applications from all qualified individuals. At Trinity, inclusion and engagement are at the heart of how we work and grow together. We’ve evolved from a traditional “DEI” framework to Inclusion & Engagement (I&E)—a model that moves beyond representation to focus on connection, collaboration, and shared purpose. Every role at Trinity plays a part in fostering an environment where all employees feel valued, respected, and empowered to contribute fully. By embedding I&E principles into our culture, we ensure that belonging and engagement are not standalone initiatives—they are part of how we build teams, make decisions, and deliver excellence every day. Trinity will not tolerate any form of discrimination or harassment and encourages applicants of all ages and identities. For more information about Trinity’s commitment to Inclusion and Engagement please visit Inclusion & Engagement | Culture of Belonging at Trinity Life Sciences