Office Manager / Full Charge Bookkeeper

Office Manager / Full-Charge Bookkeeper

Position Overview

We are seeking a highly organized, detail-oriented, and experienced Office Manager / Full-Charge Bookkeeper to oversee the daily administrative and financial operations of our growing concrete company. This position plays a critical role in maintaining efficient office operations, ensuring accurate financial reporting, and supporting management in achieving company goals.

The ideal candidate will be a proactive problem solver with strong bookkeeping expertise, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum of 10 years of office management and bookkeeping experience.
• Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.
• Proficiency with accounting software; 10 years QuickBooks experience required.
• Strong knowledge of Accounts Payable and Accounts Receivable
• General Ledger Accounting
• Bank and Balance Sheet Reconciliations
• Payroll Processing
• Financial Reporting
• Excellent organizational, communication, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, dependable, and capable of working independently.

Key Responsibilities

Financial Management

• Manage Accounts Payable and ensure vendor invoices are processed accurately and on time.
• Oversee Accounts Receivable and collections activities.
• Process weekly payroll, including union dues, benefits, and payroll reporting.
• Prepare and submit payroll tax and A/R deposits.
• Perform monthly bank reconciliations and general ledger reconciliations.
• Prepare journal entries and maintain accurate accounting records.
• Generate monthly financial statements and assist with financial analysis.
• Support budgeting and forecasting activities.

Administrative Operations

• Serve as the primary administrative liaison between office staff, field personnel, vendors, and management.
• Coordinate onboarding and employee records for new hires.
• Manage fleet administration, including vehicle registrations, insurance documentation, licensing, and tracking systems.
• Process incoming mail and maintain company records.
• Coordinate with the company's CPA and other professional service providers.
• Assist with insurance administration, including Workers' Compensation, General Liability, and related policies.

Leadership & Support

• Support company leadership by improving office procedures and operational efficiency.
• Work closely with the President, General Manager, Superintendent, Contract Administrator, and Administrative Assistant to ensure smooth daily operations.
• Provide administrative leadership and support to the office team.

Please bring references for consideration.

Job Type: Full-time

Pay: From $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of Quick books experience do you have?

Experience:

• Office management: 10 years (Preferred)

Work Location: In person

Salary : $85,000