Accounting Specialist

Pay: $20.00-$27.00 per hour

Job Type: Full-Time

Schedule: Monday-Friday

Position Summary

We are seeking a detail-oriented Accounting Specialist to support the daily financial operations of a growing organization. This position plays a key role in maintaining accurate financial records, processing accounts payable and receivable, assisting with government contract reporting, and ensuring compliance with accounting standards and internal policies.

The ideal candidate is highly organized, analytical, and able to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Prepare and submit monthly government contract claims within required deadlines.
• Monitor contract expenditures to ensure compliance with approved budgets and funding requirements.
• Process accounts payable, including vendor invoices, employee reimbursements, ACH payments, and checks.
• Verify invoice approvals, coding, and supporting documentation before processing payments.
• Maintain vendor records, W-9 documentation, and payment information.
• Prepare and file annual 1099 forms.
• Process accounts receivable, record incoming payments, and reconcile customer accounts.
• Prepare weekly bank deposits and reconcile receivable balances to the general ledger.
• Track and reconcile company credit card transactions and employee expense reports.
• Assist with electronic expense management and ensure compliance with company policies.
• Maintain organized financial records and documentation for audits and reporting.
• Assist with annual financial audits and support reporting requirements for government and private funding sources.
• Prepare meeting materials, agendas, and meeting minutes for finance-related committees as needed.
• Participate in process improvement initiatives to enhance accounting operations.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent combination of education and at least 5 years of relevant accounting experience will be considered.
• Experience with accounts payable, accounts receivable, reconciliations, and financial recordkeeping.
• Strong understanding of accounting principles and internal controls.
• Excellent attention to detail with strong organizational and time management skills.
• Ability to prioritize multiple deadlines and work independently.
• Proficiency with Microsoft Excel and Microsoft Word.
• Strong verbal and written communication skills.
• Valid driver's license with reliable transportation for occasional business-related travel.

Preferred Qualifications

• Experience with QuickBooks Online.
• Experience working with government contracts, grants, or Medicaid billing.
• Experience using SAP Concur or other electronic expense management systems.
• Experience with Adobe Acrobat Pro and electronic document management systems.
• Previous nonprofit accounting experience or experience managing multiple funding sources.

Benefits

• Competitive pay: $20.00-$27.00 per hour
• Full-time, stable employment
• Opportunities for professional growth and development
• Collaborative and supportive work environment
• Comprehensive benefits package available

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