What are the responsibilities and job description for the Events Coordinator position at Trinity College-Hartford?
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
The events coordinator plans and executes a wide range of events-including fundraising receptions, donor appreciation gatherings, and internal meetings-to advance the organization's philanthropic and engagement goals. The coordinator will be based in the Office of the Vice President for Advancement and will provide administrative and logistical support to the office, with a particular focus on assisting the Director of Strategic Initiatives.
Primary Responsibilities
The events coordinator plans and executes a wide range of events-including fundraising receptions, donor appreciation gatherings, and internal meetings-to advance the organization's philanthropic and engagement goals. The coordinator will be based in the Office of the Vice President for Advancement and will provide administrative and logistical support to the office, with a particular focus on assisting the Director of Strategic Initiatives.
Primary Responsibilities
- Plan and execute events including fundraising receptions, donor appreciation gatherings, and internal meetings to support the organization's advancement goals.
- Prepare and maintain event materials such as invitations, guest lists, name tags, and briefings.
- Assist director with event logistics such as venue selection, catering, audiovisual needs, décor, and signage.
- Track attendance, engagement metrics, and follow-up actions to assess event success and inform future planning.
- As appropriate, coordinate with Communications or other outside vendors to produce event materials, invitations, programs, signage, and digital content.
- Process invoices, expense reports, and vendor payments in a timely manner.
- Ensure high standards of professionalism and hospitality at all events.
- Provide general administrative support to the Office of the Vice President for Advancement, including calendaring, expense reports, travel, correspondence, and recordkeeping.
- Perform other related duties as assigned and based on departmental need
