Administrative Assistant - Office of the President

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion.

Primary Responsibilities

• Front Office Support
  
  

Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment.

Serves as the first point of contact for inquiries, directing them to appropriate parties.

• Calendar & Travel Management
  
  

Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities.

Coordinates and books travel arrangements, including flights, accommodations, and transportation.

• Meeting & Event Coordination
  
  

Plans and schedules meetings, retreats, and events for the President and leadership teams.

Prepares and organizes meeting materials, including agendas and presentations.

• Document & Communication Support
  
  

Assists in drafting and preparing reports, letters, memos, and other correspondence.

Maintains files and records for the President's Office.

• Board & Committee Support
  
  

Coordinates materials for Board of Trustees and committee meetings.

May assist with note-taking and follow-up actions.

• Financial & Purchasing Assistance
  
  

Processes invoices, expense reports, and reimbursements.

Maintains office supplies and monitors budget lines as directed.

• Confidentiality & Professionalism
  
  

Handles sensitive and confidential matters with discretion.

Ensures compliance with institutional policies and procedures.

• Additional Support
  
  

Assists with special projects and initiatives as assigned.

May help with onboarding and training of other administrative staff.