What are the responsibilities and job description for the HR Assistant position at Trinity Church & School?
Full-Time (30-35 hrs) Non-Exempt; Hourly pay
HOURS: Mon-Thursday (8-5)
HOURS: Mon-Thursday (8-5)
POSITION SUMMARY: The HR Assistant is a mid level position, with opportunity to grow personally and professionally in the profession. Will provide high level HR support to the Chief Human Resources Officer and support Trinity Inc. employees as it relates to human resources.
To effectively perform the duties of an HR assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:
- Must have specific HR work experience
- Must have knowledge of HR compliance and payroll compliance regulations
- Must have ability to handle sensitive information with discretion
- Must have superior technology/computer skills
- Must be able to multi-task well
- Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner
- Must possess strong interpersonal skills
- Must be able to communicate clearly, both written and orally, as to communicate with employees, and in group presentations and meetings
- Must be able to prioritize and plan work activities as to use time efficiently
- Must be organized, accurate, thorough, and able to monitor work for quality
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
QUALIFICATIONS:
Must be a member or become a member of Trinity Church. 3-5 years consistent work experience in human resources. High-School Diploma required. College education preferred. Desire to pursue a deeper understanding, career and passion in HR. PHR/CP-SHRM is highly preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Support payroll processing, tracking employee time off.
- First point of contact to employees regarding payroll matters, benefits, policies, and time clock/off questions.
- Assist with benefit administration; enrollment, questions, materials, etc
- Assistant will intake, onboard and organize all new hire files: new hire, background, verification of employment, employment forms, other personnel forms. etc. (knowledge of I9s)
- Responsible to manage and review weekly hours in time clock for accuracy, over time and approvals. Report suspicious hours to CHRO.
- Responsible to follow up on excessive overtime and part-time hourly analysis reports.
- Complete off-boarding with staff transitions (email, files, benefits, last check, PTO)
- Conduct background checks and follow up with department leads as needed. Reprocess every 3 years and document in database.
- Complete external verification of employment requests within 24 hours
- Maintain clean filing records for all employees.
- Assist in ensuring compliance with federal, state and local employment laws and regulations. Maintaining proper documentation.
- Will assist with year-end file clean out and help with year-end reports.
- With assistance draft monthly newsletter that applies to all staff (church & school).
- Partner with receptionist team for coverage when needed.