What are the responsibilities and job description for the HR Assistant position at Shapco Inc?
POSITION SUMMARY:
The HR Assistant provides administrative and recruiting support to the Human Resources team across multiple locations. This position is responsible for coordinating recruiting activities, maintaining HR records, supporting HR processes, and ensuring the department operates efficiently.
Responsibilities:
- Manage job postings across recruiting platforms and company career pages.
- Source candidates through job boards, referrals, and other recruiting channels.
- Review resumes and conduct initial candidate screenings.
- Schedule interviews and coordinate calendars with hiring managers and candidates.
- Maintain regular communication with candidates throughout the hiring process.
- Prepare offer letters and employment-related correspondence.
- Track candidate status and maintain the applicant tracking system.
- Assist with recruiting events, job fairs, and community outreach efforts.
- Monitor recruiting metrics, open positions, and hiring activity.
- Maintain electronic personnel files and ensure documents are organized and up to date.
- Process HRIS transactions, including new hires, status changes, transfers, promotions, and terminations.
- Prepare employment verification letters and other routine HR correspondence.
- Assist with HR reporting, spreadsheets, and data entry.
- Track policy acknowledgments and required documentation.
- Maintain HR department records and filing systems.
- Assist with annual HR projects, audits, and special initiatives.
- Respond to routine employee questions regarding HR policies, forms, and procedures.
- Assist with employee recognition and engagement activities.
- Provide administrative support to HR Director and HR Managers on various projects.
- Perform other duties as assigned.
Qualifications and Education Requirements
- Associate's degree in Human Resources, Business Administration, or related field preferred.
- 2 years of HR administrative or recruiting experience preferred.
- Experience in a multi-site or manufacturing environment is a plus.
- Experience with an HRIS; ADP Workforce Now experience preferred.
- Proficient in Microsoft Office, including Excel, Word, and Outlook.
Preferred Skills
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- Professional, customer-focused approach when interacting with employees and candidates.
- Ability to maintain confidentiality and exercise discretion.
- Self-starter with strong follow-through and problem-solving skills.
Additional Notes
- Pre-employment drug testing and background checks shall be required.
- All applicants shall be authorized to work in the U.S.
COMPENSATION AND BENEFITS
- Competitive base pay plus bonus.
- First of the month following 30 days of employment, employee is eligible for company benefits including medical, dental, vision, other voluntary benefits and 401(k).
- Generous vacation, holiday, and sick pay.
Salary : $45,000 - $55,000