Project Coordinator, Marketing Operations

Req ID: 7026

Department: Marketing

Status: Reg F-T Non-Exempt, Nonexempt

Location: St. Helena, California (US-CA)

Workplace Location:

Job Summary:

Trinchero Family Wine and Spirits is seeking a highly organized and solutions-driven Trade Marketing Operations Project Coordinator to support the growing marketing team behind our award-winning portfolio of wine and spirits. This pivotal project management and traffic coordination role is the heartbeat of our creative process—managing workflows, tracking timelines, and keeping cross-functional teams aligned amid shifting priorities and fast-paced deliverables.

You will serve as the hub connecting creative, production, and brand marketing teams, helping move projects forward—from digital assets to point-of-sale materials. Our ideal candidate is a proactive, detail-oriented project manager who remains calm under pressure, brings structure to complexity, and communicates clearly as priorities evolve. This role offers meaningful exposure across teams and opportunities for growth within a collaborative, people-first organization.

Essential Functions:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Manage the project lifecycle for creative, point-of-sale, and digital marketing initiatives, ensuring projects are completed on time, within scope, and with appropriate stakeholder alignment
• Act as the department administrator for Wrike, the project management system, including user onboarding, workflow optimization, and dashboard/report creation
• Intake, assess, and prioritize incoming project requests; communicate feasibility, timing, and required resources to internal stakeholders
• Build and manage project schedules, assign tasks, and ensure clear handoffs across teams
• Lead project kickoff and status meetings as appropriate; proactively communicate updates, risks, and changes
• Partner with creative services, production, brand marketing, compliance, and other cross-functional teams to ensure alignment on deliverables
• Identify and escalate potential delays or resource constraints while contributing to solutions and process improvements
• Continuously evaluate and refine project workflows to increase efficiency and clarity
• Pull reports and analyze data from the project management system, making recommendations related to assigned areas of responsibility
• Support production and the trade marketing operations team with additional projects as needed

Qualifications:

• Education: Bachelor’s degree or equivalent experience in a related field
• Experience: 2 years of project coordination, traffic management, or project management experience, ideally within a creative, marketing, or operations environment
• Exceptional organizational skills with the ability to manage multiple projects, shifting priorities, and tight deadlines with accuracy and follow-through
• Clear, confident written and verbal communication skills, with the ability to align cross-functional partners and manage expectations at all levels
• Demonstrated ability to remain composed, solutions-oriented, and effective in a fast-paced, deadline-driven environment
• Strong critical thinking and problem-solving skills, with the ability to assess trade-offs and escalate risks appropriately
• Collaborative and diplomatic working style, with a strong sense of ownership and accountability
• Proficiency with project management tools; experience with Wrike or similar platforms preferred
• Familiarity with creative processes and timelines; experience supporting point-of-sale materials or the alcohol beverage industry is a plus

Working Conditions:

• Office environment
• Extensive computer work
• May be required to work at any of TFE's locations
• Frequent deadline pressures
• Numerous complex projects in progress at any given time
• Comply with company safety regulations

Salary Range: $30.00 - $35.00

The starting pay will be based on several factors, including but not limited to experience, training, education, and geographic location. TFE offers a comprehensive benefits package that includes medical, dental, vision, life insurance coverage, disability benefits, PTO, wellness programs and fertility and family building benefits. We also provide a 401(k) plan where TFE may make a discretionary profit-sharing contribution.

Trinchero Family Estates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Trinchero Family Estates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.