Grants & Corporate Engagement Coordinator

Grants & Corporate Engagement Coordinator

Job Description

DEPARTMENT: Development

REPORTS TO: Grants & Corporate Outreach Manager

LOCATION: Ceres HQ / Hybrid

FLSA STATUS: Regular, Full- Time, Non-Exempt

JOB CLASSIFICATION: L3 – Coordinator 2 /Sr. Admin Asst / Team Leader

position Summary

The Grants & Corporate Engagement Coordinator is primarily responsible for providing administrative support to the Grants & Corporate Outreach Manager in all aspects of grant and corporate fundraising, including maintaining the grants and corporate records in the Salesforce database, processing and acknowledging gifts, researching potential new funders, collecting data for, and preparing grant reports, and drafting grant proposals.

Essential Functions and Responsibilities

Grants and Corporate Giving (75%)

• Conducts prospect research to identify and recommend potential funders and sponsors.
• Drafts proposals to foundations and corporate partners for review and approval by Manager, persuasively communicating the organization’s mission and programs.
• Submits online grant proposals ahead of due dates adhering to funder’s guidelines and requirements.
• Gathers data and drafts grant reports for review and approval by Manager.
• Pulls reports from the Salesforce database to gather program details for grant tracking and reporting.
• Assists with securing corporate sponsorships for Ceres’ Harvest of the Heart annual event, including related stewardship and recognition tasks.
• Provides support as needed to the Manager in a timely manner.
• Completes other related tasks as assigned by Manager or Director.

Administrative (20%)

• Ensures prompt acknowledgment of grants and corporate gifts and assists with funder recognition tasks.
• Maintains accurate and up-to-date records in SharePoint files and in the Salesforce database, including promptly entering grant and corporate donations.
• Prepares communication with current and prospective funders or sponsors on behalf of the Manager.
• Participates in department and team meetings, including preparing agendas and facilitating the meeting.
• Completes other related tasks as assigned by Manager or Director.

Events & Employee Engagement (5%)

• Assist with providing warm, welcoming volunteer experiences for corporate groups in our gardens & kitchens
• Assist with volunteer and donor appreciation events, annual Harvest of the Heart fundraiser, and other community-based fundraising events including pre-event coordination, event set up/breakdown, and hosting.
• Represent Cers at relevant events such as grant receptions, networking events, service group meetings, and others.

QUALIFICATIONS

• Ability to follow instructions and work independently within the structure of the role.
• Ability to manage multiple projects and timelines, and practice sound judgment.
• Keen attention to detail.
• Excellent written communication skills: ability to write clear, structured, articulate, and persuasive proposals.
• Ability to work well under pressure, seek and synthesize information, and communicate succinctly.
• Excellent computer skills and high degree of comfort with computer technology. Must be proficient with Word and Excel and prefer some knowledge of Salesforce or previous database experience.
• Skilled online researcher and familiarity with grant research databases.
• Commitment to self-motivated learning and inquiry.
• Commitment to excellence and integrity in your work and relationships.
• Comfortable with a dynamic and innovative work environment.
• Ability and desire to be in a work environment that values working as a team, relationships, and giving and receiving honest feedback.
• Passionate about the Ceres Community Project’s mission.
• BA Degree.
• One or more years of grant writing and/or relevant experience preferred.

Physical Demands/ Work Environment

The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is regularly required to stand or sit at a workstation; use hands and fingers to operate a computer keyboard and mouse; talk and hear to communicate with coworkers.
• Light to moderate lifting of up to 20 pounds, bending, stooping and climbing a ladder is occasionally required.
• The work environment is primarily indoors with the majority of time spent sitting at a desk, on the phone or a computer, with moderate noise (office equipment, conversation from adjacent coworkers and commercial kitchen equipment) in the background.
• Must be able to sit or stand at a computer terminal for an extended period of time.

Ceres Community Project is an Equal Opportunity Employer. All employment decisions at Ceres are made without regard to race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status or any other status protected by laws or regulations.

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Manager Signature                                                                           Date