What are the responsibilities and job description for the Accounts Receivable Specialist position at Trileaf Corporation?
Company: Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, and financial industries from its headquarters in St. Louis, MO and many branch offices throughout the U.S.
Position Summary: The Accounts Receivable / Accounting Specialist is responsible for managing the company's accounts receivable processes to support accurate and timely cash collection. This position processes customer invoices, applies payments, reconciles account balances, monitors aging reports, and works directly with customers and internal departments to resolve billing discrepancies. The role helps maintain accurate financial records, supports month-end closing activities, and contributes to healthy cash flow and strong customer relationships.
Essential Duties and Responsibilities:
- Monitor outstanding accounts and follow up on overdue balances.
- Process and apply customer payments received through various payment methods.
- Monitor outstanding accounts and follow up on overdue balances.
- Research and resolve billing issues, payment discrepancies, and customer inquiries.
- Reconcile accounts receivable balances and maintain accurate customer account records.
- Prepare aging reports and communicate collection status to management.
- Support month-end and year-end closing activities, including account reconciliations.
- Maintain compliance with company policies, accounting standards, and internal controls.
- Collaborate with Sales, Project Managers, and Accounting to resolve account issues.
- Assist with audits and provide supporting documentation as requested.
- Escalates issues appropriately and offers recommendations and solutions that demonstrate a thorough understanding of policies and processes.
- Maintain accurate receivable records with minimal errors.
- Consistently follow up on outstanding balances and reduce aging receivables.
- Assists in generating weekly invoicing.
- Provide backup coverage for the Office Administrator during absences, including performing assigned administrative and office support functions to maintain business operations.
- Other duties as assigned
Skills & Qualifications Needed:
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- 2 years of accounts receivable, billing, or general accounting experience.
- Strong understanding of accounting principles and accounts receivable processes.
- Proficiency with accounting software, ERP systems, and Microsoft Excel.
- Strong attention to detail, organizational skills, and problem-solving abilities.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- QuickBooks experience is a plus
Physical Demands
- Prolonged periods of sitting and working at a computer.
- Frequent use of hands and fingers for typing and operating office equipment.
- May occasionally lift and move items up to 15 pounds.
Benefits:
- Health, Dental & Vision Insurance
- 401k with company match
- Short-term disability, Long-term disability & Life Insurance – 100% Employer paid
- 3 weeks of PTO per year
- 8 paid holidays plus 1 floating holiday
The listed salary range for this position is an expected range. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, geographic location, and current market data.
All offers of employment are contingent upon the successful completion of a comprehensive background check, including criminal history, education verification, employment verification and drug test. This may also include credit and motor vehicle record checks depending on the position.
Trileaf Corporation is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetic disorder, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Salary : $19 - $25