Accounting Administrative Assistant

The Accounting Administrative Assistant provides crucial administrative and clerical support to the Accounting Department, ensuring the efficient and accurate handling of financial documentation, correspondence, and record-keeping. The successful candidate will be highly organized, detail-oriented, and capable of managing confidential information with discretion.

Key Responsibilities

• Receive, sort, and distribute incoming mail, prioritizing and routing invoices and vendor correspondence immediately to the appropriate personnel.
• Accurately log incoming checks into the designated tracking system (spreadsheet or accounting software) and deliver to accounts receivable for deposit.
• Prepare outgoing mail, including folding, stuffing, and applying postage for general department correspondence.
• Coordinate and prepare packages for shipping via courier services, primarily FedEx, ensuring correct documentation and timely dispatch.
• Scan and upload invoices and related financial documents into SharePoint or the designated document management system.
• Provide general administrative support to all members of the Accounting Department as needed.
  
  

Required Skills & Experience

• High School Diploma or equivalent; a degree or courses in Accounting/Finance are a plus.
• Proven experience in an administrative or clerical role, preferably within an accounting or finance setting.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience using a document management system, such as SharePoint, or similar database/storage platform.
• Exceptional attention to detail and a high degree of accuracy in processing documents and data.
• Strong organizational and time management skills, with the ability to prioritize a diverse workload.
  
  

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.

Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof – for maximum service and value. Visit www.Trigild.com.

Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).

Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .

Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.