Title: Guidance Secretary Class Code: 7776

CLASSIFICATION: STAFF SUPPORT SECRETARY REPORTS TO: PRINCIPAL

QUALIFICATIONS:

• High school diploma, GED Certificate.
• Must meet the requirements of a criminal records check as specified by Kentucky State
• Must meet health requirements as specified in district personnel

BASIC FUNCTION:

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

ABILITY TO:

Perform a variety of secretarial and clerical duties to assist a Principal's secretary or

Guidance Counselor with routine administrative details and general clerical tasks.

Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.

Understand and interpret rules and written directions and apply to specific situations.

Compose correspondence independently.

Perform duties effectively with many demands on time and constant interruptions. Type at an acceptable rate of speed.

Establish and maintain effective working relationships with others. Meet schedules and time lines.

Maintain records and prepare reports, including financial records. Work confidentially with discretion.

Communicate effectively both orally and in writing. Understand and follow oral and written directions. Work independently with little direction.

Operate office equipment including typewriter, copier, calculator, and computer.

REPRESENTATIVE DUTIES:

Perform a variety of secretarial duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letter, memoranda, documents, correspondence and bulletins as directed.

Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.

Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.

Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.

Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications.

Schedule appointments and meetings with students, parents, teachers, vendors and the general public.

Assist students with registration, orientation and student records, request records for new students and distribute records of withdrawn students to appropriate school.

Perform research, compute and compile information and prepare statistical reports.

Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.

Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.

Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.

Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.

Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.

Perform related duties as assigned.

EVALUATION: Evaluation will be in accordance with the board's policy on evaluation of classified employees.

TERMS OF EMPLOYMENT:

• Work year as stated in contract and designated by current school calendar and board policy.
• Salary commensurate with adopted hourly personnel salary schedule. (Level 4 Category A)
• Sick leave, emergency leave, personal leave, and holidays as stated in board

Board Approved: