Payroll Specialist

The Payroll Specialist reports to the Payroll Manager and is responsible for ensuring accurate and timely processing of payroll for traveling Healthcare Professionals. This role requires attention to detail, strong organizational skills, and a comprehensive understanding of payroll processes and compliance with federal, state, and local regulations. The Payroll Specialist will collaborate cross functionally with departments to resolve payroll-related issues and ensure smooth operations.

Major Position Responsibilities

• Accurately process payroll for travel employees on a regular schedule using the company's payroll system.
• Oversight of internal payroll preparation and maintains payroll operation by collecting timesheets, calculating, and entering data.
• Enter and verify employee data, including hours worked, overtime, deductions, bonuses, and other payroll-related information.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, and savings deductions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws, including proper tax withholdings and reporting.
• Maintain accurate payroll records, including employee files, payroll transactions, and reports, ensuring confidentiality.
• Coordinate with HR to manage employee benefits deductions, including health insurance, retirement contributions, and other voluntary benefits.
• Address and resolve payroll discrepancies, employee inquiries/requests, and issues related to pay, taxes, benefits or using the payroll app.
• Assist with internal and external payroll audits by providing necessary documentation and reports.
• Identify opportunities for process improvements in payroll operations and assist in implementing changes.
• Contribute to the team effort by assisting fellow team members in the overall payroll operation.

Required Skills, Abilities, Education and Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2-3 years of experience in payroll processing, preferably within a medium to large multi-state organization or within healthcare staffing.
• Proficiency in payroll software (UKG, ADP or similar), Microsoft Word, Excel, and Outlook.
• Strong understanding of payroll principles, wage laws, tax regulations, and benefits administration.
• Excellent verbal and written communication skills with the ability to handle sensitive information with discretion.
• High level of accuracy and attention to detail in data entry and payroll processing.
• Strong analytical and problem-solving skills with the ability to troubleshoot payroll issues effectively.
• Ability to follow instructions and work independently
• Organizational, time management, prioritization, and multi-tasking skills with the ability to work in fast-paced environment
• Discipline to remain focused to complete work in a timely manner.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Work Schedule

• In office 8a-5pm, Monday-Friday. Potential hybrid flexibility with manager approval.

We're not just about the money (although, let's be honest, that's pretty sweet). You'll also enjoy:

• Unlimited Time Off & Flexible Hours: Battery low and in need of a recharge? Do it! Need a mental health day? Go for it! Family emergency? We've got your back.
• Kick-ass Culture: Think casual dress, ping pong tournaments, celebrating personal milestones, and on-site gyms. We're all about working hard, playing hard, and celebrating wins together.
• Leadership that Rocks: Our team is passionate about growth, both yours and ours. We offer training, coaching, and an open-door policy, so your ideas are always heard.
• Benefits Galore: Health insurance, 401k match, paid maternity leave... we've got you covered.

Employer’s Rights   

• This job description does not list all the duties of the job. You may be asked by your supervisor or manager to perform other duties. All duties are subject to change and may be modified to reasonably accommodate individuals with disabilities. You will be evaluated in part based upon your performance of the tasks listed in this job description.  

EEOC Statement 

• Triage Staffing is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state or local laws.