What are the responsibilities and job description for the Administrative Assistant position at Triage Partners, LLC?
Administrative Assistant
Who We Are:
Established and growing exponentially, Triage Partners is proud to celebrate over 20 years as a national leader in the telecommunications industry. With an unwavering focus on customer success and a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. We take pride in offering competitive wages, opportunities for growth, and a collaborative environment that empowers our employees to excel. Our mission is to deliver innovation and efficiency that meet the demands of an ever-evolving, fast-paced world.
As a member of our Team, you must be:
- Quality-driven – Trusted resources, providing quality services without question.
- Team-oriented – Collaborative and cohesive, demonstrating relationships matter.
- Innovative – Providing solutions and critical thinking, with an innovative approach.
Description:
Responsibilities:
Corporate Office Administration
- Manage day-to-day administrative tasks for the corporate office
- Maintain office organization, supplies, and shared workspaces
- Monitor shared calendars and manage scheduling for corporate needs
- Set appointments on behalf of corporate requests and leadership
- Support general office operations and ad hoc administrative needs
Communications & Correspondence
- Draft company letters and professional correspondence
- Draft and distribute corporate communications in coordination with leadership
- Ensure communications are accurate, timely, and aligned with company standards
Mail, Shipping & Logistics
- Manage USPS mail, including receiving, sorting, and distributing correspondence
- Send and receive packages and coordinate shipping needs
- Track deliveries and maintain shipping documentation
Purchasing & Inventory Support
- Assist with purchasing requests and vendor coordination
- Track orders, receipts, and related documentation
- Manage inventory of field supplies and office materials
- Organize and maintain the office stock closet
- Coordinate with internal teams to ensure required materials and supplies are available
Vendor & Documentation Management
- Manage vendor Certificates of Insurance (COIs)
- Track documentation and ensure records are current and organized
- Coordinate with vendors as needed to obtain or update required documentation
Qualifications:
- High school diploma required; associate’s or bachelor’s degree preferred
- 2 years of experience in an administrative assistant or office support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High attention to detail and professionalism
- Excel at Microsoft Office
- Ability to manage multiple priorities independently
Personal Characteristics:
- Reliable, proactive, and detail-oriented
- Comfortable supporting executives and corporate leadership
- Strong follow-through and ownership of responsibilities
- Professional demeanor with internal and external contacts
- Adaptable and responsive to changing priorities
Perks of Working at Triage:
- Comprehensive benefits package, including but not limited to medical, dental, vision, and life
- 401K with Company Match
- Medical and Dependent Care Flexible Spending Accounts (FSA)
- Paid Sick Time
- Holiday Pay
- Paid Vacation Time
- Referral Program
- Career advancement opportunities
- Continuous training and personal development opportunities
- A quality Employee Recognition Program
Employment with Triage Partners, LLC is contingent upon successful completion of our background check and drug screen process.