Administrative Assistant

Overview

The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.

Work Location can vary between office and project site, construction environment.

(Both located in NW Tampa area close to TPA Airport.)

Company Overview

Founded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations. 

MasTec Civil is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor). 

Responsibilities

• Ensure forms are available for the Projects teams as required. 
• Maintains calendar of events and dates for location.
• Schedules meetings for location.
• Orders supplies for location.
• Tracks Time and Material items for monthly billings.
• Collects data and distributes daily, weekly and monthly reports as required.
• Prepares internal and external communications for project site / team as required.
• For project site, collects hours and project site information and enters the information and hours worked into time keeping software for hourly project craft employees.
• Assists Project Team with administrative support as required. 

Qualifications

• Minimum of three (3) years of experience in a construction environment preferred.
• Associate’s degree in business or related field is preferred.
• Ability to stay current on software and hardware that can benefit company.  
• Self-motivated, and detail oriented.
• Must have excellent organizational skills.
• Must have excellent time management abilities. 
• Ability to read and process documents such as contracts and bid documents, statistical reports, operating and maintenance instructions, and procedure manuals. 
• Ability to produce routine reports and correspondence. 
• Ability to speak effectively with general management, customers, vendors, visitors or employees of organization. 
• Ability to communicate effectively in written and verbal correspondence.
• Ability to prioritize tasks in accordance to urgency.
• Must possess a willingness to accept and follow the direction of others. 

What's in it for You

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount

• Discounted National Gym Membership Network

• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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