Front Office Coordinator

Job Summary

We are seeking a highly organized and personable Front Office Coordinator to manage daily administrative operations in a busy office environment. The ideal candidate will serve as the first point of contact for clients and visitors, handle a variety of clerical tasks, and support overall office efficiency. This role requires excellent communication skills, proficiency in office management software, and the ability to multitask effectively. Bilingual abilities are a plus to assist diverse client needs. The Front Office Coordinator plays a vital role in maintaining a professional and welcoming atmosphere while ensuring smooth administrative workflows.

Duties

• Greet clients, visitors, and staff in a courteous and professional manner
• Manage multi-line phone systems, direct calls, and take accurate messages
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace and Microsoft Office tools
• Perform data entry, filing, and maintain organized records for easy retrieval
• Handle correspondence via email and phone with excellent phone etiquette
• Assist with billing, bookkeeping, and QuickBooks entry as needed
• Support office management tasks including supply ordering and inventory tracking
• Proofread documents for accuracy before distribution
• Provide customer support by addressing inquiries promptly and professionally
• Maintain a clean and organized front desk area to promote a welcoming environment

Requirements

• Proven experience in office management, clerical work, or administrative support roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Experience with QuickBooks or bookkeeping is preferred
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and attention to detail for data entry and proofreading tasks
• Exceptional customer service skills with professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse clientele
• Previous experience as a medical receptionist, dental receptionist, or personal assistant is advantageous
• Ability to handle multiple responsibilities efficiently in a fast-paced environment
• Demonstrated time management skills to meet deadlines consistently

This position offers an engaging work environment where organizational skills and customer service excellence are valued. The successful candidate will be instrumental in supporting daily operations while providing exceptional support to clients and staff alike.

Job Type: Full-time

Pay: $ $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $20