DOT Onboarding Coordinator

We are seeking a talented, outgoing and motivated individual to join our excellent team at Tri Star Freight System Inc. as a DOT Onboarding Coordinator who will manage the process of recruiting qualified, safe and professional owner operators and company drivers to join our family-owned company. 

JOB DESCRIPTION SUMMARY 

The DOT Onboarding Coordinator is responsible for sourcing, screening, processing, and onboarding qualified, safe and professional Class A CDL drivers (company drivers and owner operators) for Tri Star Freight System Inc. (TSFS) and is responsible for following/completing all DOT/TSFS recruiting and hiring compliance and reporting. The DOT Onboarding Coordinator ensures a steady supply of skilled personnel while representing the company positively to attract top talent. The Onboarding Coordinator ensures that day to day, the end of the month and annual hiring goals are being met. The DOT Onboarding Coordinator position requires strong communication, organizational skills, and industry knowledge. 

REPORTING RELATIONSHIPS 

The Onboarding Coordinator reports directly to and is fully accountable to the Director of Safety hereafter referred to as Manager. 

QUALIFICATIONS / REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential function and essential duty listed below satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Education and Experience: 

• Required: A High School Diploma or GED (a bachelor’s degree is a plus) 
• Required: Experience in using "Ten Street" software for onboarding drivers. 
• Required: Minimum of 2 years of truck driver recruiting experience. 
• Required: Proficient computer skills that include Excel, Outlook, PowerPoint and Word. 
• Preferred: Experience working in a transportation or logistics environment and larger company. 

Skills / Abilities: 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
• Ability to work independently and in a team setting. 
• Ability to build relationships and to earn the respect of the team. 
• Ability to manage multiple projects and prioritize tasks effectively. 
• Ability to maintain a high degree of discretion and confidentiality. 
• Ability to build rapport and establish trust with candidates. 
• Ability to work in a fast-paced environment under pressure. 
• Ability to accept and promote change. 
• Ability to identify and resolve recruitment challenges. 
• Excellent interpersonal, teamwork and customer service skills (internal and external). 
• Must have excellent communication skills in English, both verbally and in writing. 
• Must have strong analytical, problem-solving and decision-making skills. 
• Must have excellent time management skills. 
• Must have excellent organizational skills. 
• Must have strong knowledge of transportation laws, DOT regulations, and company hiring practices. 
• Familiarity with applicant tracking systems (ATS) and recruitment software. 
• Ability to manage a high volume of leads and applications. 
• Must be able to multi-task with the ability to prioritize tasks. 
• Must be capable of fixing small types of oversight before a task is completed. 
• Must have excellent attention to detail and accuracy. 
• Must have a sense of urgency. 
• Must be autonomous in work nature. 
• Must be proficient in MS Office applications (Excel, Outlook and Word) 
• Must be available and willing to work Monday through Friday, 8am to 5pm. 
• Must be highly reliable. 
• Must be highly dependable as attendance, being on time as well as being at work as expected is very important. 

ESSENTIAL DUTIES AND TASKS 

• Actively seek out, locate and identify potential Class A CDL drivers who meet DOT and company standards, through various channels (job boards, social media, networking, trucking events, and any other channels assigned by management.) 
• Pre-screen and evaluate applications to ensure candidates meet DOT and company standards. 
• Help conduct interviews, assessing skills and experience. 
• Utilize databases and ATS systems to manage the recruitment process. 
• Conduct phone and in-person interviews to assess candidates' suitability. 
• Provide information about the company, driving opportunities, and company culture to potential candidates. 
• Build rapport with drivers to encourage them to join the company and foster a positive candidate experience. 
• Maintain ongoing communication with candidates throughout the recruitment process. 
• Develop and implement recruitment strategies to meet hiring goals. 
• Discuss salary, benefits, and other terms of employment with candidates. 
• Ensure all onboarding processes such as paperwork and required trainings are completed on time. 
• Handle all pre-employment background checks, drug screens, verifications, and ensure new drivers are prepared to start their roles. 
• Work with management to ensure that the driver’s needs are met and recruitment efforts are aligned with company goals. 
• Schedule driver orientations. 
• Stay current on transportation laws, DOT regulations, and company hiring criteria. 
• Maintain ongoing communication with candidates throughout the recruitment process. 
• Develop and implement recruitment strategies to meet hiring goals. 
• Discuss salary, benefits, and other terms of employment with candidates. 
• Ensure all onboarding processes such as paperwork and required trainings are completed on time. 
• Handle all pre-employment background checks, drug screens, verifications, and ensure new drivers are prepared to start their roles. 
• Work with management to ensure that the driver’s needs are met and recruitment efforts are aligned with company goals. 
• Schedule driver orientations. 
• Stay current on transportation laws, DOT regulations, and company hiring criteria. 
• Maintain accurate records of recruitment activities and candidate information. 
• Generate reports on hiring metrics and candidate pipeline. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• The employee is frequently required to sit for long periods of time, stand, walk, climb, bend, squat, twist, pinch, reach overhead, grasping, turning the head and torso, flexing the arms, legs, balance, wrists, use fingers, talk, hear, and exercise eye-hand coordination and eye-hand-foot coordination. 
• Lifting and/or moving up to 25lbs. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made, to enable individuals with disabilities to perform the essential functions. 

• This position will be mostly working indoors in a climate-controlled, smoke-free office environment. 
• Occasional work outside of the office at networking/trucking events or anything other activities assigned by management. 
• The noise level in the work environment is usually moderate. 

Benefits Package Includes: 

Aetna Health Coverage (both employee and employer contribution) 

MetLife Supplemental Insurance Coverage: 

Dental PPO Plan (Employee pays 100%) 

Vision PPO Plan (Employee pays 100%) 

Accident (Employee pays 100%) 

Cancer (Employee pays 100%) 

Critical Illness (Employee pays 100%) 

Hospital Indemnity (Employee pays 100%) 

Short Term Disability (Employee pays 100%) 

Voluntary Term Life Insurance (Employee pays 100%) 

Employer Paid Benefits: 

100% Company Paid $25k Basic Term Life 

100% Company Paid $25k AD&D 

100% Company Paid LTD 

100% Company Paid Profit Sharing (eligible after one year of service) 

Employee Discounts 

EAP – Employee Assistance Program 

8 Paid holidays 

Paid PTO on Birthday 

10 days of PTO after one year of continuous service 

Pay - $24.00/HR