What are the responsibilities and job description for the Office Manager position at TRI SCAPES LLC?
Who We Are
Founded in 1993, Tri Scapes is a leading commercial landscape contractor headquartered in Alpharetta, Georgia. As one of the top firms in the Atlanta area, we’ve expanded into Savannah and Augusta and continue to grow across the Southeast. With over 300 employees, we take pride in delivering reliable service, high-quality work, and building strong communities.
We’re a fast-growing team driven by one mission: cultivating the best in others. From large-scale municipal contracts to detailed landscape construction, we do things the right way. We invest in our people, hold a high standard, and create real opportunities for growth. After 30 years in business, we know that when you invest in the right people, you build something that lasts.
Position Summary
Tri Scapes has partnered with TotalPML in Sanford, FL and we’re looking to add an Office Manager to help our continually developing team. The Office Manager plays a critical role in supporting daily business administrative functions, fleet and logistics management, software implementation, and internal staff support. This role requires a proactive problem-solver who can manage weekly administrative cycles, assist with onboarding processes, coordinate travel, and teach team members new system procedures.
Key Responsibilities
1. Administrative & Financial Support
- Check mail daily and process/deposit customer payment checks.
- Collect and scan receipts from field and department managers.
- Handle incoming calls and emails, routing inquiries to the appropriate personnel.
- Order office supplies and required operational materials.
- Correspond with potential customers, sending bids, and proposals as needed.
2. Onboarding & Systems Implementation
- Assist with onboarding new employees, ensuring all required hiring documentation is collected and filed.
- Help onboard new customers and set up active contracts.
- Assist with data configuration and serve as a key resource in upcoming enterprise software migrations (e.g., Aspire).
- Assist managers and team members in new systems, software, and operational procedures.
3. Fleet & Travel Logistics
- Register new vehicles and equipment in tracking master files and monitor fleet via Samsara vehicle trackers.
- Coordinate DMV-related paperwork, vehicle registrations, and compliance items.
- Schedule and book hotel or Airbnb accommodations for out-of-town crews.
4. Payroll & Employee Information
- Submission of approved employee payroll and per diem reimbursements.
- Submit all employee termination, and change forms as needed.
Qualifications & Skills
- Strong organizational abilities with independent, proactive troubleshooting skills.
- Experience with payroll processing software, fleet tracking (Samsara experience preferred), or field service management platforms (Aspire experience preferred).
- Clear communication skills for instruction, phone routing, and team training.
- Proficiency with standard office productivity software and document scanning tools.