What are the responsibilities and job description for the Administrative Assistant position at Tri City Glass & Door?
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Summary: The Administrative Assistant will provide support to Commercial Team assisting with day to day and end of month tasks.
Essential Duties and Responsibilities include the following:
- Required to wear and use personal protective equipment per Tri City Glass & Door policy.
- Responsible for creating, updating, and closing jobs within the job cost module
- Provide documents to contractors at close of job for owners
- Invoices contractors monthly for work completed on open projects.
- Coordinate monthly billing meetings with project managers for job cost updates.
- Collaborate with Accounts Receivable on Pay Applications, Down Payments, account determination, etc. and the data entry required with these tasks.
- Coordinate signing of purchase agreements with customers.
- Assists with the compilation of sales/use tax information to the controller to ensure proper/timely filing of report.
- Completes the admin tasks associated with projects (insurance paperwork requests/requirements for projects).
- Balance petty cash accounts
- Record labor hours and apply them to the corresponding projects.
- Act as back up to receptionist
- Perform other duties as assigned.
Qualifications:
- High School Diploma or equivalent.
- At least one year of relevant office experience
- Excellent computer skills with advances knowledge of Microsoft Office Applications.
- Excellent organizational skills with attention to detail.
- Ability to prioritize and multitask.
Work Environment
The work environment will be in an office/shop/warehouse environment.
Benefits:
- Employee Stock Ownership Plan (ESOP)
- Health, Dental, Vision
- 401(k) with a generous employer match
- Paid Time Off (PTO)
- Short and Long-Term Disability
- Paid holidays
- Flex Saving Account (FSA)
- Health saving account (HSA)
- Life insurance
- Company discounts
- Employee referral bonus
- Employee assistance program
EEO STATEMENT:
Tri City Glass & Door is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age disability or any other status protected by law. We will provide reasonable accommodation to qualified individuals with disabilities.
Salary : $37,255 - $50,525