What are the responsibilities and job description for the Administrative Assistant position at Tri - Boro Shelving Inc.?
Summary: Answers the phone and greets visitors and directs them to correct departments. Support Customer Service and Traffic Manager
Essential Duties and Responsibilities Includes the following:
Other duties may be assigned.
* Answer incoming calls and forward to correct department (3 rings) (Priority)
* Greet customers – vendors – visitors and direct them as required
* Process all outgoing mail
* Assign Purchase Orders to vendors utilizing Quick Books and email/mail vendor copies and file/forward office copies to A/P.
* Quote incoming RFQ’s for Shelving
* Provide Support/Back-up for Shelving CS and Shipping during lunches, vacations or when other resources are out of the office or as required.
* Process inbound UPS/FEDEX Packages
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
· Microsoft Office
· Quick Books
· Phone Skills (multi-line phone)
· Shipping
· Min. 1-3 years experience
Physical Requirements: While performing the duties of this position, the employee is regularly required to stand and sit. The employee is regularly required to use hands to feel or handle tools, objects and controls. The employee is occasionally required to lift or move up to 50 lbs. Specific vision abilities required by this job include peripheral vision, close vision, depth perception and the ability to adjust focus.
Work Environment: The work environment characteristics described herein are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Housekeeping skills and clean work environment/area.
· Professional office communications between Customers, Vendors, and inter-office personnel.
· Personal work, telephone calls should be addressed before or after work or during lunch and not during normal work hours.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and is rarely exposed to vibration. The noise level in the work environment is usually loud.
Additional Skills/or Abilities:
· Must have the ability to effectively communicate across all levels of the organization.
· Must have the ability to foster a goal orientated team environment using effective coaching/mentoring techniques.
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $20