Office Administrative Assistant

*This is a full-time, non-exempt position. The role requires in-person work Monday-Thursday in Trepp’s NYC midtown office. *

This position reports to the Director of Executive Administration and Facilities. The Office Administrative Assistant supports both reception and office administrative functions.

Specific responsibilities include (but not limited to the following):

• Primarily responsible for front desk reception duties
• Answer and direct incoming calls
• Register and greet visitors and guests
• Assist with organizing meetings, conferences, and special events
• Conference room schedule reservations
• Coordinate catering orders for company events
• Manage office lunch plan
• Daily attendance tracking
• Back-up to Office Operations Assistant
• Provide other general administrative support as needed
• Perform other duties and responsibilities as required, assigned, or requested

Required skills/qualifications:

• High school diploma or GED
• 1 years of experience in a similar role preferred
• A self-starter, with strong organizational skills, good judgment, and ability to execute multiple tasks effectively
• Customer service-oriented and proactive mindset
• Ability to work with internal and external parties with a high degree of professionalism
• Excellent communication (written/verbal) and interpersonal skills
• Strong office technology skills (e.g. Microsoft Office) and experience with using technology to organize information and activities

Salary:

• $50k base plus bonus eligible

Benefits and Perks:

• Base target bonus compensation structure
• Medical, Dental, Vision insurance
• 401K (with employer match)
• Life insurance, long term disability, short term disability all covered by the company
• Flexible paid time off (PTO)
• Sixteen (16) weeks paid primary caregiver leave (Biological, adoptive, and foster parents are all eligible)
• Four (4) weeks paid parental leave
• Wellness subsidy
• Pet insurance
• Laptop WFH equipment
• Career progression plan
• Pre-tax commuter benefit with company subsidy (For NYC-office based employees only)
• Fun company events and volunteering opportunities

Workplace Policy:

Trepp’s offices follow a 3-2 hybrid-working policy with the expectation of in-office work on Tuesday-Thursday and the option to work from home on Monday and Friday. **Note: This role requires in-person work Monday-Thursday

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Trepp (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status).

Trepp maintains a drug-free workplace.