What are the responsibilities and job description for the Office Administrative Assistant position at The Equus Group?
Office Administrator | New York, NY
A well-established firm in New York is looking for a polished, personable Office Administrator to be the face of the office. This is a full-time, on-site role at the center of a busy, high-energy environment with frequent visitors, and it’s a great fit for someone with a hospitality or service background who takes pride in making people feel welcome.
About the Role
You’ll be the first person candidates, clients, and guests meet when they walk in, and the person the team relies on to keep the office running smoothly day to day. You’ll support team members at multiple levels, including senior leaders, and work closely with the firm’s administrative leadership on vendor and building matters.
What You’ll Do
- Staff the reception desk full-time, greeting visitors, candidates, and guests with warmth and professionalism
- Manage the office kitchen and supplies, including grocery deliveries, putting orders away, restocking, and keeping common areas clean and well maintained
- Coordinate catered breakfasts and lunches several days a week, including Monday and Friday lunches, through our order management system
- Provide administrative support to team members and senior leaders, including travel arrangements and expense reporting
- Oversee the printer and copy room and keep office supplies stocked
- Help coordinate on-site events and recruiting days
- Partner with building management and outside vendors
- Help plan quarterly office events, including an annual summer outing
What We’re Looking For
- Polished, mature, and personable, with the ability to make small talk and put guests at ease
- Prior experience in an administrative capacity required; open to hospitality, restaurants, hotels, concierge, or another client-facing service roles
- Strong organization and the ability to juggle competing priorities in a fast-paced office with heavy foot traffic
- Comfortable with expense reporting and travel booking, and proficient in Microsoft Office and Outlook
- Hands-on and willing to pitch in with kitchen upkeep and general office tidiness
- Someone who genuinely wants this role and is looking for a long-term home, ideally for the next several years, with potential to grow as opportunities open up
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.