Entry Level Administrative Assistant

Trenton Indian Service Area

Job Title: Entry Level Administrative Assistant

Supervisor: Clinic Director

Classification: Hourly/Non-Exempt

Employment Status: Regular Full-Time Employee

The Administrative Assistant will be responsible for administratively supporting the clinic Director as needed and requested. Responsibilities will include all aspects of a medical administrative assistant and office procedures in numerous programs of the clinic. and handling information requests. The ideal candidate can manage a large, diverse workload and prioritize tasks in a fast-paced environment.

Responsibilities

· Administrative Support: Provide general administrative support to managers and employees, including managing schedules, organizing meetings, and handling correspondence.

· Communication: Serve as the first point of contact for visitors and phone inquiries, ensuring a professional and welcoming environment, working with insurance companies with prior authorizations, filling in at patient registration and assisting with front end office.

· Document Management: Prepare, edit, and distribute internal and external communications, such as memos, emails, reports, and presentations. Maintain organized filing systems for both physical and digital documents.

· Office Management: Assist in daily office needs, manage office supplies, and ensure the office environment is well-maintained and conducive to productivity.

Physical Demands

· Regularly required to stand, talk and hear

· Frequently required to sit and walk; use hands to finger, handle, or feel; and reach forward with hands and arms.

· Fine Motor Skills

· Visual acuity

Qualifications

High school diploma and/or GED equivalent; post-secondary degree preferred

Valid driver's license

2 years of experience as an Administrative Assistant or similar role

Proficient with medical office procedures and medical knowledge is preferred

Proficient with using standard office equipment

Proficient with Microsoft Office products including Word, PowerPoint, and Excel

Excellent interpersonal, communication, and organizational skills

Ability to successfully pass all pre-employment requirements including a drug/alcohol test and background investigation

Must have updated Immunization (IZ) record and annual Tuberculosis skin test is required

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $25