Personal Assistant

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to the CEO directly. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of social media and office management tasks. This role requires excellent communication skills, strong attention to detail, and proficiency with office technology and software. The Personal Assistant will play a vital role in ensuring smooth daily operations and supporting the overall efficiency of the organization.

Duties

• Manage and maintain executive calendars using Monday.com, Calendly, and Google Workspace, scheduling appointments, meetings, and events efficiently
• Coordinate various projects, including event planning and logistics management
• Handle correspondence via phone, email, and multi-line phone systems with professional phone etiquette
• Communicating with our teams in Slack and our CRM Software
• Managing our Social Media Accounts, inboxes and platforms
• Support executive administrative needs including calendar management, travel arrangements, and meeting coordination
• Conduct data entry and maintain accurate records using Google Workspace
• Manage client or vendor communications with professionalism and confidentiality
• Utilize PandaDoc for electronic document signing processes
• Provide front desk support as needed, including customer service duties

Requirements

• Proven experience as a Personal Assistant or in an administrative support role with office experience
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Proficiency in Google Workspace, Slack, Hubspot, Monday or GoHighLevel
• Excellent typing speed, along with proofreading and transcription skills
• Experience with project coordination, event planning, bookkeeping, and office management preferred
• Exceptional communication skills including phone etiquette and customer service experience
• Ability to handle confidential information discreetly
• Familiarity with Ring Central, Facebook, Slack, and Buffer
• Strong organizational skills with attention to detail and accuracy
• Ability to work independently with minimal supervision while managing multiple priorities effectively

This role offers an opportunity to be an integral part of a dynamic team by providing essential administrative support that enhances organizational productivity.

Job Type: Part-time

Pay: $23.86 - $28.73 per hour

Expected hours: No more than 20 per week

Language:

• English (Required)

Work Location: Hybrid remote in Needham, MA 02494

Salary : $24 - $29