What are the responsibilities and job description for the Warehouse Supervisor position at Transylvania Vocational Services?
About the Role
ALULA is seeking a Shipping & Receiving Supervisor to lead and oversee all inbound and outbound material operations. This role is critical to ensuring safe, efficient, and compliant shipping/receiving processes that support uninterrupted production and customer fulfillment. The ideal candidate is proactive, detail-oriented, and comfortable working cross-functionally in a fast-paced manufacturing environment.
Key Responsibilities
- Manage and oversee all shipping and receiving operations to meet departmental and organizational goals
- Plan for production requirements, storage needs, and inbound/outbound material flow
- Maintain inbound purchase orders and resolve delivery discrepancies or issues
- Ensure uninterrupted material and ingredient flow to minimize downtime
- Enforce FIFO practices and strong inventory controls
- Supervise and assist with maintaining a clean, organized, and safe work environment
- Review and resolve material discrepancies including damages, shortages, and overages
- Oversee proper use, maintenance, and inspection of material handling equipment (forklifts, pallet jacks, battery chargers, balers, etc.)
- Coordinate with subcontractors for equipment maintenance and ensure documentation is complete
- Ensure inspections of trailers, secured vehicles, and shipping containers are completed and documented
- Partner with Quality to prevent contamination or infestation and maintain regulatory compliance
- Ensure compliance with GMPs, OSHA, USDA, OU, SQF, and other applicable regulations
- Complete and verify all shipping and receiving documentation accurately and on time
- Tag and label raw ingredients and materials appropriately
- Assist with physical inventories and reinforce best inventory practices
- Maintain loading docks, trailers, storage racks, and offsite storage areas
- Ensure timely waste and recycling removal
- Conduct department orientation and ongoing training on procedures and equipment
- Assist with developing, maintaining, and updating SOPs
Backup & Cross-Functional Support
- Serve as backup to the Quality department for inventory on-hold status
- Serve as primary backup for the Customer Relations Specialist, including:
- Managing changes to sales orders
- Obtaining freight quotes and entering billing information
- Preparing bills of lading and Prime Vendor documentation
- Supporting uninterrupted Prime Vendor flow and customer order fulfillment
- Responding promptly to customer inquiries
Qualifications & Skills
- Self-motivated with a proactive, problem-solving mindset
- Strong leadership and interpersonal skills with the ability to work across a diverse workforce
- Ability to establish objectives, strategies, and continuous improvement initiatives
- Experience driving safety awareness and regulatory compliance
- Strong root-cause analysis and corrective action skills
- Reading, math, and computer proficiency for reporting and inventory accuracy
Physical Requirements
- Ability to stand for an entire shift
- Ability to lift and carry up to 60 pounds
- Ability to squat, bend, twist, and perform visual inspections
What we offer -
- Competitive Pay
- Generous PTO and Holidays
- 401k & 4% Match
- Medical, Vision and Dental Insurance
- Short & Long Term Disability
- Paid Parental Leave
Equal Opportunity Employer
ALULA is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status.
We comply with the ADA and applicable state and local laws and provide reasonable accommodations for qualified individuals with disabilities.