Office Services Coordinator

Transylvania University (www.transy.edu), a top-tier, independent, residential liberal arts college of 1,000 students in Lexington, Kentucky, invites applications for Office Services Coordinator.  The Office Services Coordinator provides mail services, office supplies and certain vehicular transportation services to all university faculty, staff and students.  Coordinates the centralized university purchasing and supports copier services to campus.

To begin the application process, please submit your resume and a cover letter by clicking “Apply Now” above. Please write your cover letter to the attention of Laura Mancuso, Controller. Please apply by January 16, 2026; however, resumes will be accepted until the position is filled. 

Transylvania University is an Equal Opportunity Employer and is committed to enhancing the diversity of the university community. In support of this goal, we seek qualified candidates with a wide range of backgrounds, perspectives, and experiences. We embrace diversity and encourage all who are interested to apply.

Essential Duties: 

Mail Services

1. Sort, prepare, and process all incoming and outgoing US mail, campus mail, and parcels.
2. Sell stamps, postcards, envelopes, and shipping services to faculty, staff, and students.
3. Ensure adequate postage meter balances to support operations.
4. Develop and maintain relationships with vendors and maintain all government requirements with postal services.
5. Report monthly postage and shipping fees for departmental charges.
6. Manage and train student workers adequately to staff the mailroom(s).

Office Services and Purchasing

1. Serve as campus operator.
2. Manage inventory of general supplies including monthly report of supplies expenses for departmental charges.
3. Review and approve purchases on Amazon business account.
4. Manage cooperative purchasing arrangements and place orders for departments as requested from approved vendors.
5. Manage copier services including maintaining equipment contracts, copier accounts, and reporting on monthly usage for departmental charges.
6. Coordinate purchases of large ticket items that do not require a Request for Proposal (RFP) and assist in the processing of RFPs for specialized goods and services.

Vehicular Transportation Services

1. Manage requests for personal vehicle usage and rental cars in compliance with university policies and procedures.
2. Maintain approved drivers list including driver’s license checks and insurance coverage.
3. Manage driver training program for all university approved drivers.
4. Maintain list of university-owned vehicles including licensing, insurance, and maintenance records.
5. Manage fleet card program including issuance, tracking, and reporting.
6. Coordinate insurance claims involving university-owned vehicles.

Secondary Duties:

●       Serve as backup for campus card services, and other areas of the Business Office as needs arise

●       Other duties as assigned.