Fleet Manager – Transportation on Demand Inc.

Transportation on Demand Inc. is seeking a detail-oriented and proactive Fleet Manager to oversee the daily operations, safety, and compliance of our fleet of 50 NEMT (Non-Emergency Medical Transportation) vehicles. This role is critical to ensuring that our fleet operates smoothly, efficiently, and in full compliance with all internal policies and regulatory standards.

Key Responsibilities:

Fleet Operations & Maintenance

• Manage, inspect, and maintain a fleet of 50 NEMT vehicles, ensuring all are road-ready and compliant.
• Oversee daily driver vehicle inspections (DVIRs); ensure inspection forms are completed before each shift.
• Track, schedule, and verify completion of routine maintenance (oil changes, battery checks, etc.) and repairs.
• Order and manage vehicle parts, safety supplies, and inventory for all vehicles.
• Monitor and maintain the functionality of wheelchair lifts, stretchers, Q-straints, seatbelts, tie-downs, and safety bags.
• Maintain up-to-date vehicle registration and tags by coordinating with the DMV.
• Negotiate repair costs with mechanics to ensure fair pricing and seek approvals for expenses beyond standard rates.

Compliance & Inspections

• Ensure all vehicles are equipped with required TOD decals (e.g., “How’s My Driving,” Google Review, Southern Connector).
• Confirm GPS and camera systems are functional and correctly identify drivers and vehicles.
• Conduct regular audits and safety inspections to ensure vehicles meet company and regulatory standards.
• Upload and maintain accurate vehicle information in broker systems for compliance.
• Ensure new vehicle are promptly insured and remove inactive vehicles.

Driver & Contractor Oversight

• Monitor driver behavior and safety compliance using the vehicle camera system; issue write-ups for violations.
• Ensure drivers wear proper uniforms (company shirts, vests, hats, name badges, black pants, and appropriate shoes/boots).
• Verify that WEX gas cards remain with their assigned vehicles and are linked to the correct driver.

Cleaning & Presentation

• Supervise the cleaning schedule for all vehicles:
• Ensure interior and exterior cleanliness standards are met consistently.

Reporting & Communication

• Maintain updated vehicle lists for insurance, car wash schedules, and operations.
• Actively monitor email communications related to fleet issues and respond promptly.
• Ensure all necessary documentation (A-forms, work orders) is submitted before any repair work is approved.

Safety & Training

• Take full ownership of all safety matters across the fleet.
• Lead monthly safety meetings (held the last Sunday of each month).
• Enforce all safety protocols and uniform policies; issue write-ups as needed.

Qualifications:

• Experience: Minimum 3 years of experience managing a vehicle fleet, preferably in NEMT or transportation services.
• Skills: Strong organizational, negotiation, and communication skills. Proficiency with fleet management software.
• Knowledge: Familiarity with vehicle maintenance, DOT compliance, ADA requirements, and driver safety protocols.
• Physical Requirements: Ability to inspect vehicles, lift supplies, and travel to vendor/mechanic or DMV locations as needed.
• License: Valid driver’s license required.

What We Offer:

• Competitive salary and benefits
• Opportunity to lead a growing fleet operation
• A supportive and collaborative team environment
• Ongoing professional development and training

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Work Location: In person

Salary : $15 - $18