What are the responsibilities and job description for the Fleet Administrative Assistant - Olympia, WA position at TRANSPORT REFRIGERATION SERVICES IN?
Job Title: Administrative Assistant
Company: Transport Refrigeration Services
Location: Centralia, WA, United States
Job Type: Full-Time
Company: Transport Refrigeration Services
Location: Centralia, WA, United States
Job Type: Full-Time
Join Our Team! – Fleet Administrative Assistant
Are you organized, detail-oriented, and ready to grow in a rewarding environment? Transport Refrigeration Services is looking for a motivated Administrative Assistant to support our fleet service shop. This is a fantastic opportunity for someone seeking a stable, long-term career in a thriving industry!
About Transport Refrigeration Services:
We are a premier provider of fleet maintenance and refrigeration solutions for the transportation industry. With expert technicians, top-tier facilities, and a customer-first approach, we keep fleets running smoothly and cargo at peak quality. From system installations to ongoing maintenance and repairs, we’re your trusted partner in transportation success.
Why You’ll Love It Here:
- Medical, Dental, and Vision Insurance (multiple plan options)
- Consistent Schedule: Monday–Friday, No Weekends!
- Employer Contributions to Health Savings Account (Bi-Weekly)
- Employer-Paid Basic Life and Long-Term Disability Insurance
- 401(k) with company match (after 1 year)
- PTO that starts accruing on day one
✅ Requirements:
- Successfully pass a pre-employment (post offer) background check and drug screen
- High school diploma or equivalent required
- Must hold a valid driver’s license with a clean record
What You’ll Do:
- Answer and route incoming calls or take messages
- Manage accident documentation and records
- Assist the Operations Manager with daily tasks
- Maintain accurate monthly and quarterly fuel reports
- Issue and receive purchase orders
- Maintain confidential files and documentation
- Track paperwork and compliance for mobile truck locations
- Assist the parts department as needed
- Gather repair information from customers
- Schedule and assign service work
- Communicate with customers in person and over the phone
- Process weekly and monthly invoices
- Prepare weekly payroll spreadsheets
- Additional duties and responsibilities as assigned
Take a Closer Look
Watch our team in action!
Transport Refrigeration Services is proud to be an Equal Opportunity Employer.
No recruiting agencies, please. Apply directly
No recruiting agencies, please. Apply directly
