Project Support - Finance - State and Federal Exp 5+ Years

Job Summary:

We are seeking a dynamic and detail-oriented Project Support professional specializing in Finance to join our team. This role offers an exciting opportunity to contribute to financial planning, analysis, and reporting processes that drive strategic decision-making.

The Project Support – Finance position provides specialized financial and administrative support for federal, state and other large-funded projects and programs. Under the direction of the T&D Project Finance Manager and as assigned, the Senior Project Manager. This position assists with invoice and reimbursement request preparation, project financial tracking, reconciliations, procurement records, reporting, documentation quality review and audit readiness.

Working with Project Finance leadership, project teams, Accounting, Procurement, clients and other stakeholders, the position helps maintain accurate and complete financial records, supports established internal controls and assists with documentation requirements arising from funding agreements, federal requirements including Uniform Guidance (2 CFR Part 200), state and local regulations and company procedures. The position supports project financial integrity and accountability throughout the project lifecycle, financial approvals, grant interpretations and contractual commitments remain with authorized personnel.

Essential Functions

Project Finance & Reimbursement Support

· Assist in preparing, assembling, tracking and submitting invoices, draw requests, reimbursement request packages in accordance with established review and approval processes

· Collect, organize and verify supporting documentation for project expenditures, including invoices, payment records, purchase orders and other required records

· Maintain financial trackers, funding records, submission logs, deadlines and reimbursement status reports across assigned projects

· Support project financial reconciliations by comparing source records, project logs, accounting information supporting documentation; refer any discrepancies for authorized correction

· Prepare draft financial status summaries, expenditure reports and forecasts for leadership review using approved data and assumptions

Funding Compliance & Internal Controls

· Support documentation compliance with applicable federal, state, local, grant, aware, contract and company requirements, including 2 CFR Part 200 where applicable

· Assist with tracking funding restrictions, documentation requirements, approval records and reporting deadlines

· Apply established financial documentation and quality-control checklists before packages are routed for review or submission

· Identify missing support, inconsistent records, potential financial risks or compliance concerns and escalate the to Project Finance leadership

· Support internal control procedures, appropriate separation of duties and timely maintenance of supporting financial records

Procurement, Document Control & Audit Readiness

· Collect and organize procurement, solicitation, purchase order, vendor and contract documentation associated with assigned projects

· Maintain complete, accurate, organized and appropriately secured project finance records, including document naming, version control and audit trails

· Prepare financial and compliance documentation packages for management quality assurance, audits, monitoring reviews, and funding agency requests

· Coordinate requests for missing or corrected documentation with responsible teams without altering source records outside approved processes

· Assist auditors, compliance personnel and authorized reviewers by locating, assembling and tracking requested records

Project Coordination, Reporting & Communication

· Coordinate with Project Managers, Accounting, Procurement, engineering, Hazard Tree leadership, project teams, contractors, clients and local officials to align financial documentation with project milestones

· Communicate status, deadlines, outstanding requests, risks and documentation needs accurately and promptly

· Prepare draft reports, meeting materials, correspondence and management review packages relating to project finance activities

· Maintain assigned action logs and follow up on financial documentation, invoice and reimbursement items through resolution or escalation

· Support special projects and process improvement initiatives as assigned by Project Finance leadership

· Perform other related duties as assigned, consistent with the scope and level of the position

Qualifications:

Required

· Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, or related field; OR equivalent in education and experience.

· Minimum of 5 years’ experience in financial/project management.

· Working knowledge of federally funded projects and/or grant administration

· Proficiency with Microsoft Excel and experience with financial or project systems such as QuickBooks, SAP, Deltek or comparable software

· Experience with supporting audits, monitoring activities, financial reviews, or federal/state funding compliance

· Strong analytical, organizational, written communication and record management skills; ability to manage competing deadlines

Preferred:

· Experience working in New Mexico or with rural communities.

· CPA, CGFM, or PMP certification.

· At least 2 years’ experience managing federally funded projects and/or grants

· Experience working in utility/distribution cooperative projects AND post-wildfire recovery, environmental restoration, or community resilience projects.

Work Environment & Physical Requirements

· Primarily office-based with periodic travel to client offices, work sites, public meetings and the Albuquerque home office as business needs require

· Hybrid or field-based arrangements may be available subject to protect needs and management approval

· Ability to work with multiple deadlines, evolving funding guidance and changing project requirements, including post disaster project environments

· Ability to use standard office equipment and computer systems to communicate effectively with internal and external stakeholders

· Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions, consistent with appliable law

Schedule

Full-time schedule based on business needs and project needs, may include weekends or holidays. Availability and occasional schedule flexibility may be required to meet project deadlines, reporting requirements and client coordination needs.

Equal Employment Opportunity Statement

T&D is an Equal Employment Opportunity employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy and related conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Pay: $32.00 - $36.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $32 - $36