Compliance Specialist - State and Federal Exp 5+ Years

Overview

We are seeking a highly experienced Compliance Specialist with a strong background in state and federal regulatory frameworks to join our dynamic team. The Compliance Specialist serves as a key member of the Project Finance team, providing compliance oversight, procurement support, financial and administrative coordination across projects. The position helps ensure that financial, procurement, contractual and grant-related activities are conducted in accordance with organizational policies, contractual requirements and applicable state and federal guidelines.

The Compliance Specialist supports activities throughout the procurement and contract lifecycle, including procurement documentation, solicitation and contracting requirements, contract modifications, compliance reviews and maintenance of supporting records. The positions also provides support for project financial controls, reporting, documentation and compliance activities associated with federally funded projects including projects related to the Hermits Peak/Calf Canyon Fire.

Working closely with Project Finance leadership, Project Managers, clients and other internal and external stakeholders., the Compliance Specialist assists in strengthening internal controls, identifying and mitigating compliance risks, maintaining accurate and audit-ready documentation and promoting consistent financial, procurement and compliance processes across projects.

Essential Functions/Key Responsibilities:

Under the direction of the Senior Project Manager and/or Project Finance Manager:

• Compliance Oversight: Provide ongoing compliance oversight and technical support for federally and state funded projects, assisting project teams in interpreting and applying applicable funding, contractual, regulatory and organization requirements throughout the project lifecycle.
• Procurement Compliance: Support and coordinate project-related procurement activities, including procurement planning, solicitation documentation, vendor and contractor documentation, bid and proposal records, evaluation documentation, required approvals, contract files and other supporting records necessary to demonstrate compliance with applicable procurement requirements.
• Procurement and Contract Review: Review procurement and contracting activities for adherence to applicable federal, state, local, funding source, contractual and organizational requirements. Identify documentation deficiencies, compliance concerns, required corrective action and coordinate resolution with appropriate stakeholders.
• Federal and State Regulatory Compliance: Monitor project activities for compliance with applicable laws, regulations, grant requirements and funding conditions, including but not limited to, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR Part 200), FEMA requirements, U.S Department of Energy requirements and applicable federal, state and local procurement requirements.
• Contract Administration Support: Review contract amendments, extensions, modifications, change orders and supporting documentation for completeness, consistency, required approvals, funding considerations and compliance with contractual and procurement requirements prior to processing or escalation for approval.
• Compliance Monitoring and Tracking: Develop and maintain procurement, contract, grant and compliance tracking tools to monitor required documentation, approvals, contract actions, deliverables, deadlines, funding requirements, corrective actions and other compliance obligations.
• Compliance Risk Identification: Identify potential compliance gaps, procurement concerns, financial risks, documentation deficiencies, internal control weakness and process inconsistencies. Communicate identified concerns to appropriate leadership and assist with development, documentation and implementation of corrective and preventive actions.
• Internal Controls and Quality Assurance: Support the design, implementation and ongoing evaluation of internal controls related to project finance, procurement, contracting, grant compliance, documentation and approval processes. Perform compliance and quality control reviews to promote accuracy, consistency, accountability and appropriate separation of duties.
• Audit and Monitoring Readiness: Maintain organize, complete and audit ready project documentation and assist with internal and external audits, monitoring reviews, funding agency inquiries, compliance assessments and document requests. Coordinate collections and validation of supporting documentation and assist with responses to identified findings or corrective actions.
• Policies, Procedures and Process Improvement: Assist with development, implementation, maintenance and periodic review of compliance procurement, contract administration and project finance procedures, workflows, checklists, templates and other internal control tools. Recommend process improvements to strengthen compliance, operational efficiency, consistency and documentation quality.
• Training and Technical Guidance: Provide compliance related training, technical assistance and guidance, procedural support to Project Finance personnel, Project Managers, and other stakeholders regarding procurement documentation, grant requirements, internal controls, records management and established compliance procedures.
• Cross-Functional Coordination: Collaborate with Project Finance, Project Management, Grants, Procurement, Accounting, leadership, clients and other internal and external stakeholders to research and resolve compliance, procurement, contracting, documentation and project financial matters.
• Records Management and Document Control: Maintain accurate and appropriately organized procurement, contract, financial and compliance records in accordance with applicable document retention requirements and established organizational procedures. Promote consistent naming conventions, version control, accessibility and documentation standards across assigned projects.
• Financial and Grant Documentation Review: Review supporting financial and grant documentation for completeness, consistency, allowability considerations, required approvals and alignment with applicable project funding and contractual requirements. Coordinate with Project Finance and other responsible parties to address discrepancies or missing documentation.
• Reporting and Management Support: Prepare and maintain compliance reports, status updates, tracking summaries, exception reports and other management information necessary to communicate outstanding requirements, identified risks, corrective actions, procurement status and overall compliance activity.
• Continuous Compliance Monitoring: Monitor changes to applicable funding requirements, procurement standards, contractual obligations, policies, regulatory guidance and assist leadership in evaluation and implementing necessary updates to project processes and internal procedures.
• Perform other related duties and responsibilities as assigned, consistent with the scope and level of the position.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Procurement or related field or equivalent in education and experience.
• Minimum 5 years experience in compliance, procurement, project finance, grants management, contract administration or a related field.
• Strong understanding of grant management, FEMA Public Assistance and/or Individual Assistance programs and federal grant management.
• Experience reviewing procurement and financial documentation for accuracy, completeness and compliance.
• Knowledge of internal controls, procurement practices, contract administration and audit requirements.
• Strong understanding with federal, state and local procurement requirements.
• Strong analytical skills with the ability to identify compliance risks, documentation gaps and process improvements.
• Excellent communication, organizational and analytical skills.

Preferred:

• Experience working in New Mexico or with rural communities.
• Working knowledge of Uniform Grant Guidance (2 CFR Part 200), including federal and state procurement requirements.
• At least 2 years experience managing federally funded projects and/or grants.
• Experience working in utility/distribution cooperative projects and post-wildfire recovery, environmental restoration or community resilience projects.

Work Location:

• Position may require periodic travel within the disaster area and attendance at public meetings. Additionally, periodic travel to T&D home office in Albuquerque, NM.
• Hybrid or field-based options may be available, depending on project needs.
• Must be able to work in a dynamic, post-disaster environment with tight deadlines and evolving federal guidance.

Equal Employment Opportunity

T&D Services LLC is an Equal Opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status or any other characteristic protected by applicable federal, state or local law. T&D is committed to providing equal employment opportunities in all aspects of employment including recruitment, hiring, compensation, benefits, training, promotion, transfer, discipline/corrective action and termination.

Pay: $72,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Experience:

• Federal and State Compliance : 3 years (Preferred)

Work Location: In person

Salary : $72,000 - $80,000