Executive Assistant to CEO

The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact. In their role, the Executive Administrator will play a critical role in enabling the CEO to focus on the highest priority strategic objectives, which will be achieved by serving as a thought partner, providing operational, organizational, and communication support at the highest level.

The ideal candidate is proactive, highly discreet, exceptionally organized, and adept at navigating complex and fast-moving environments. This position requires superior judgment, polished communication skills, and the ability to build trusted relationships across all levels of the organization. This on-site position will be in the OTR neighborhood in Cincinnati, OH.

Transdev is proud to offer:

• Competitive compensation package of minimum $80,000 – maximum $95,000

Benefits include:

• Vacation: minimum of two (2) weeks

• Sick days: 5 days

• Holidays: 12 days; 8 standard and 4 floating

• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, and voluntary long-term disability.

Benefits may vary depending on the location policy. The above represents the standard Corporate Policy.

Key Responsibilities

Executive Partnership & Strategic Support

• Act as a partner to the CEO, anticipating needs and aligning priorities across the business.

• Manage and track the CEO’s top priorities, ensuring focus on the most critical initiatives.

• Coordinate work across Finance, HR, Operations, and other executive stakeholders.

• Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.

• Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.

• Follow up with leaders to ensure decisions are executed and outcomes are delivered.

Executive Calendar & Operational Management

• Oversee complex and dynamic calendars for the CEO and other C-suite members.

• Schedule high-priority meetings, briefings, and appointments with efficiency and foresight.

• Manage domestic and international travel, including itineraries, logistics, and expense reporting.

Executive Communication

• Draft, refine, and manage internal communications, announcements, and high-visibility messages on behalf of the CEO.

• Act as a representative of the executive team in internal and external communications.

• Prepare talking points, presentations, and materials for board meetings and key executive engagements.

• Ensure consistent, clear messaging and alignment across the organization.

• Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.

Project Leadership & Special Initiatives

• Lead high-priority, ambiguous, or cross-functional projects where no clear owner exists.

• Conduct business analysis and prepare insights to support CEO-driven initiatives.

• Manage sensitive or confidential matters with the utmost discretion.

• Provide support for board activities, company events, and other strategic engagements.

• Office and Operational Coordination

• Oversee general office operations, including supplies, maintenance coordination, and equipment needs.

• Maintain a professional, efficient, and well-functioning office environment.

Required Qualifications

• High School Diploma. Bachelor’s Degree preferred.

• Six or more years of executive administrative experience supporting C-suite leadership.

• Experience working within complex, matrixed organizational environments.

• Exceptional organizational skills, with the ability to prioritize multiple complex tasks.

• Experience coordinating across global teams and senior executive stakeholders.

• Expert-level written and verbal communication skills.

• Demonstrated ability to exercise sound judgment, problem-solving and decision-making capability, confidentiality, and discretion.

• Strong interpersonal skills and the ability to influence without formal authority.

• Proven ability to operate independently while collaborating effectively as a team player.

• Advanced proficiency in Microsoft Outlook, including templates, mail merge, calendar formatting, and exports.

• Ability to manage ambiguity, adapt quickly, and deliver under tight deadlines.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodation for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, don't hesitate to get in touch with us.jobs@transdev.com

Drug-free workplace:

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).

• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev

U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

California applicants:

Job Category: Administrative / Clerical / Payroll / HR / Accounting

Job Type: Full Time

Req ID: 8187

Pay Group: NF2

Cost Center: 806

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants:

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.