Accounts Payable Specialist III

About the Role: The AP Specialist provides accurate processing of vendor invoices, ensuring proper coding and approval in compliance with company policies in a high-volume environment.

Key Responsibilities

• Invoice processing as assigned
• Communicate with suppliers to resolve invoice discrepancies, payment issues, and other inquiries promptly and professionally
• Communicate with internal customers to provide data related invoice status, payment status, and other inquiries promptly and professionally
• Perform reconciliation tasks as needed related to supplier statements and payment inquiries
• Follow all internal controls, company policies related to maintaining accurate and organized records for audit purposes.
• Assist in preparing AP-related reports, including aging reports and other metrics, providing insights for management
• Identify and recommend process improvements to enhance the efficiency and effectiveness of the AP function
• Work closely with the procurement, finance, and other departments to ensure seamless integration of AP processes within the overall financial workflow
• Other special projects, initiatives and responsibilities as assigned

Education, Licensing, and Certifications

• H.S. Diploma or GED required.
• College, university, or equivalent coursework in accounting preferred.
• Certification in accounts payable from accredited organization preferred.

Field and years of experience

• Minimum of 5 years’ relevant work experience or more in a high-volume corporate environment
• Experience with ONE JDE, Basware and Concur preferred
• Experience with PO Automation tools. RTA or Hexagon iProcure preferred.
• Transit environment preferred

Skills and Knowledge

• Proficient with Microsoft Word, Excel and Outlook
• Ability to read, understand and interpret instructions, policies and procedures
• Good written and oral communication skills
• Ability to organize and perform work efficiently
• Strong attention to details
• Strong math skills

Travel requirement outside of immediate area (as a percent) < 5%

Pre-Employment Requirements:

Drug testing and background check

Testing related to job requirements

Physical Requirements:

• Must be able to work shifts or flexible work schedules as needed.
• 100% of the work is accomplished indoors and in air conditioned or well-ventilated facilities
• Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
• The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants.  Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions upon request.

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