What are the responsibilities and job description for the Temporary Accounts Payable Specialist position at Trans Ova?
Job Description
We are seeking a detail-oriented and highly organized Temporary Accounts Payable Specialist to support our Finance team during a major transition to a new automated Accounts Payable (AP) system. This role will work closely with our Senior Accounts Payable Specialist to ensure accurate processing, stability, and continuity throughout the system rollout.
The ideal candidate has strong AP fundamentals, excellent communication skills, and the ability to work efficiently in a fast-paced, evolving environment.
This is a temporary opportunity expected to last 6-9 months
Key Responsibilities
GENEX is dedicated to providing our member-owners and customers – dairy and beef cattle producers around the globe – with advanced genetic and reproductive solutions. Our team takes pride in delivering value in every interaction, whether through supplying world-class cattle genetics, expert artificial insemination service, professional herd consulting, quality herd care products or state-of-the-art technologies.
GENEX has deep roots in the industry through its origin within the URUS family of companies. As a holding company with cooperative and private ownership, URUS is a family of businesses at the heart of the dairy and beef industry – Alta Genetics, GENEX, Genetics Australia, Leachman Cattle, Jetstream, PEAK, SCCL, Trans Ova Genetics and VAS. Each organization has its unique identity, products, and services. These companies work globally to provide cutting-edge dairy and beef genetics, customized reproductive services to maximize conceptions, dairy management information to take producers to the frontline of progressive dairy farming, and an array of products and services to help bovines reach their full genetic potential. URUS has 9 brands in 17 retail countries and employs nearly 2,800 people globally.
We are seeking a detail-oriented and highly organized Temporary Accounts Payable Specialist to support our Finance team during a major transition to a new automated Accounts Payable (AP) system. This role will work closely with our Senior Accounts Payable Specialist to ensure accurate processing, stability, and continuity throughout the system rollout.
The ideal candidate has strong AP fundamentals, excellent communication skills, and the ability to work efficiently in a fast-paced, evolving environment.
This is a temporary opportunity expected to last 6-9 months
Key Responsibilities
- Assist with day-to-day AP processing, including invoice entry, three-way matching, and payment preparation
- Support the transition to an automated AP platform, including data validation, testing, workflow review, and troubleshooting
- Collaborate with the Senior AP Specialist on reconciliation, issue resolution, and system change impacts
- Help track, review, and document process changes related to the automation implementation
- Maintain accurate financial records and ensure compliance with internal controls
- Communicate with internal departments and external vendors regarding invoice and payment inquiries
- Provide coverage and administrative support as needed during the project period
- 1–3 years of experience in Accounts Payable or general accounting support
- Strong knowledge of AP processes, including invoice matching, vendor setup, and payment cycles
- Proficiency with ERP or accounting systems (e.g., JDE, SAP, Oracle, Microsoft Dynamics, etc.)
- Intermediate Excel skills, including sorting, filtering, and basic formulas
- Ability to manage multiple priorities with strong attention to detail and accuracy
- Excellent communication and problem-solving skills
- Comfortable working in a system-driven environment and adapting to new technologies
- Experience participating in a system implementation or process automation project
- Familiarity with automated AP platforms (e.g., Coupa, Basware, Medius, Tipalti, or similar)
- Prior experience in a high-volume AP department
- Ability to identify process improvements and suggest efficiencies
- Detail Orientation: Ensures accuracy and completeness in all AP activity
- Adaptability: Comfortable navigating change and learning new systems
- Collaboration: Works effectively with AP team members, cross-functional departments, and vendors
- Accountability: Takes ownership of tasks and meets deadlines consistently
- Critical Thinking: Helps troubleshoot discrepancies and identify root causes
GENEX is dedicated to providing our member-owners and customers – dairy and beef cattle producers around the globe – with advanced genetic and reproductive solutions. Our team takes pride in delivering value in every interaction, whether through supplying world-class cattle genetics, expert artificial insemination service, professional herd consulting, quality herd care products or state-of-the-art technologies.
GENEX has deep roots in the industry through its origin within the URUS family of companies. As a holding company with cooperative and private ownership, URUS is a family of businesses at the heart of the dairy and beef industry – Alta Genetics, GENEX, Genetics Australia, Leachman Cattle, Jetstream, PEAK, SCCL, Trans Ova Genetics and VAS. Each organization has its unique identity, products, and services. These companies work globally to provide cutting-edge dairy and beef genetics, customized reproductive services to maximize conceptions, dairy management information to take producers to the frontline of progressive dairy farming, and an array of products and services to help bovines reach their full genetic potential. URUS has 9 brands in 17 retail countries and employs nearly 2,800 people globally.