Title & Billing Clerk

TRAILSIDE RV CENTER

Grain Valley, Missouri

JOB DESCRIPTION

Biller / Title Clerk

Department: Finance & Administration | Reports To: Finance Manager / Controller

Position Summary

Trailside RV Center is seeking a detail-oriented and experienced Biller/Title Clerk to join our growing team in Grain Valley, Missouri. This full-time position plays a critical role in the accurate processing of all vehicle sales transactions, title transfers, and finance document preparation. The ideal candidate brings hands-on dealership or automotive experience and thrives in a fast-paced, compliance-focused environment.

Key Responsibilities

Titling & Registration

• Prepare and submit title applications to the Missouri Department of Revenue accurately and on time
• Process title transfers for all new and pre-owned RV and vehicle sales
• Ensure compliance with state and local titling regulations and lien documentation requirements
• Track and follow up on outstanding titles, resolving issues with lienholders, customers, and the DMV
• Maintain organized title files and ensure timely release of titles to customers and financial institutions

Finance Document Preparation

• Prepare all deal jackets and finance packages for sales transactions, ensuring accuracy and completeness
• Generate and review buyer's orders, retail installment contracts, and all associated closing documents
• Coordinate with the finance department to ensure all lender stipulations and funding conditions are met
• Submit funded deal packages to lenders and track funding status through completion
• Reconcile funded deals and post transactions accurately in the dealer management system (DMS)

Billing & Accounting Support

• Bill out all new and pre-owned unit sales, ensuring correct cost, gross, and fee calculations
• Process trade-in payoffs and verify payoff amounts with lienholders
• Maintain accurate records in support of month-end closing and accounting reconciliation
• Coordinate with the office manager and accounting team to resolve billing discrepancies

Administrative & Compliance

• Maintain deal files in compliance with federal, state, and dealership policy requirements
• Ensure accurate completion of all odometer disclosures, trade equity documents, and lender-required addenda
• Assist with sales tax calculations, remittance, and reporting as required
• Serve as a resource to the sales and finance teams regarding titling and documentation requirements

Required Qualifications

• Minimum 2 years of experience in an automotive, RV, or dealership title/billing role
• Demonstrated knowledge of vehicle titling procedures, specifically Missouri DMV requirements (out-of-state experience considered)
• Experience preparing and reviewing retail finance documents and deal packages
• Strong attention to detail with a high degree of accuracy in data entry and document review
• Ability to prioritize and manage multiple deal files simultaneously in a deadline-driven environment
• Professional communication skills and the ability to work effectively with customers, lenders, and state agencies

Preferred Qualifications

• Experience with RV or automotive dealership titling and billing
• Familiarity with a dealer management system (DMS) such as IDS, CDK, or Reynolds & Reynolds
• Knowledge of Missouri motor vehicle sales tax regulations and fee structures
• Previous experience coordinating with floorplan lenders or financial institutions

Compensation & Benefits

• Competitive salary commensurate with experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Employee purchase discounts on RVs, parts, and accessories
• Supportive team environment with opportunities for professional growth

Trailside RV Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

To apply, please submit your resume and cover letter to Trailside RV Center, Grain Valley, MO.