What are the responsibilities and job description for the Payroll Specialist position at Traffic Management Solutions Inc?
Position Summary
The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll, ensuring compliance with applicable federal, state, and local employment laws, and managing EEO-1 compliance obligations across all jurisdictions in which the company operates. This role owns the company's EEO-1 reporting process and serves as a subject matter expert on workforce data, pay equity, and regulatory filings.
Key Responsibilities
Payroll Administration
- Assist in processing full-cycle payroll (weekly) for employees across multiple states using ADP Workforce Now
- Ensure accurate calculation of wages, overtime, bonuses, garnishments, and deductions
- Reconcile payroll accounts and resolve discrepancies in a timely manner
- Maintain payroll records in accordance with federal and state retention requirements
- Coordinate year-end processes including W-2 preparation, ACA reporting, and tax filings
- Ensure compliance with state-specific wage and hour laws, including pay frequency, final pay, pay stub requirements, and minimum wage changes
EEO-1 & Workforce Reporting
- Own the end-to-end EEO-1 Component 1 filing process, including data collection, validation, submission, and recordkeeping
- Classify employees accurately by EEO job category, race/ethnicity, and gender in accordance with EEOC guidelines
- Coordinate with HR, payroll, and HRIS teams to ensure workforce data is complete and accurate throughout the year
- Monitor EEOC announcements and portal updates to ensure timely and compliant filing
- Maintain supporting documentation for EEO-1 submissions and respond to audit inquiries
- Assist with additional regulatory workforce reports as required (OJT, Job audit Coordination, EEO-1 Meetings, Job site meetings)
General Compliance & Collaboration
- Stay current on federal, state, and local employment law changes that impact payroll and compliance obligations
- Maintain and update the company's compliance calendar for all regulatory deadlines
- Partner with HR and Finance on compliance audits, government inquiries, and internal process improvements
- Train HR and management staff on compliance topics as needed
- Assist with special projects including HRIS implementations, mergers/acquisitions, and policy updates
Qualifications
Required
- 3–5 years of payroll processing experience, including multi-state payroll
- Demonstrated experience managing EEO-1 filings independently
- Strong knowledge of federal and state wage and hour laws (FLSA, state-specific requirements)
- Proficiency with payroll/HRIS platforms (ADP, Paycom, Paylocity, Ceridian, or similar)
- Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, data validation)
- High degree of accuracy and attention to detail with ability to meet strict deadlines
- Strong analytical and problem-solving skills with the ability to interpret regulatory guidance
Preferred
- CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) designation
- Experience with EEO-1 Job audits and adjacent filings in multiple states
- Experience in a multi-entity or multi-FEIN environment
- Bachelor's degree in Accounting, Business Administration, Human Resources, or related field
Traffic Management Solutions is an Equal Opportunity Employer by both policy and practice. We encourage candidates from all backgrounds to apply. It is the intent of Traffic Management Solutions employment and personnel practices to conform to all Federal, State and local laws and regulations regarding non-discrimination.
Salary : $75,000