Front Office Assistant

Office Assistant

Birmingham, AL

Key Skills & Qualifications

• :Communication Skills: Exceptional verbal and written communication skills to handle phone calls, emails, and greeting visitors efficiently
• .Computer Proficiency: Strong familiarity with office software, including Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace
• .Organizational Skills: Excellent organization, with the ability to manage schedules, appointments, and filing systems
• .Multitasking: Ability to handle multiple tasks simultaneously, such as answering phones while greeting visitors, in a fast-paced environment
• .Professionalism: A professional, friendly, and welcoming demeanor, representing the company positively
• .Office Equipment Knowledge: Familiarity with operating standard office equipment, including printers, scanners, and multi-line phone systems
• .Confidentiality: Understanding of data privacy to handle sensitive company or client information securely

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Dutie

• s:Greeting clients, visitors, and guests upon arriva
• l.Answering, screening, and forwarding incoming phone call
• s.Scheduling, updating, and confirming appointment
• s.Managing mail, packages, and courier deliverie
• s.Maintaining a clean and organized reception are
• a.Performing clerical tasks, such as filing, photocopying, and faxing, setting up Teams and Zoom meetin

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Educational & Experience Requiremen

• ts:Education: A high school diploma or equivalent (GE
• D).Experience: Prior experience in a front desk, receptionist, or customer service role is highly preferred (1–3 yea
• rs)Specialized Roles: Staffing or Accounting firm experience would be good but not requi