Body Shop Receptionist / Administrative Assistant

This administrative position provides primary administrative support for the Body Shop Director and department. Successful candidates must have excellent communication skills with a focus on customer satisfaction.

Job Responsibilities:

• Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings
• Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director
• Screen and route written, electronic mail and telephone calls, both internal & external
• Prepare and coordinate various reports, presentations and documents within the department by gathering data
• Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods and services
• Responsible for the Accounts Payables and Receivables for the department
• Answer multiple phone lines in a courteous and professional manner
• Greet customers as they enter the dealership
• Data entry
• Assist with other administrative duties as needed
  
  
  

Requirements:

• Minimum 1-2 years of experience in a dealership environment
• Strong verbal and communication skills
• Knowledge in MS Office Applications (Word, Excel, Outlook)
• Attention to detail
• Flexible hours
• Excellent phone etiquette and customer service skills
• Professional appearance a must
• Friendly and courtesy disposition
• Previous experience with Reynolds & Reynolds, preferred
  
  
  

Competencies:

• Self-starter
• Provide exceptional customer service to both internal and external customers
• Effectively communicate and collaborate with fellow employees
• Ability to multi-task
  
  
  

In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation.

Toyota of Orlando is proud to be an Equal Opportunity Employer.