Recruiting and Retention Coordinator, Part Time

New Position! The Township of Pine, located in Wexford, is seeking a Recruiting and Retention Coordinator to collaborate with Pine Township (Township) Public Safety Department and Wexford Volunteer Fire Company (WVFC) in developing and managing recruitment, onboarding, engagement, and retention programs. This role will work closely with WVFC and Township leadership to attract and support volunteer members through targeted outreach, effective onboarding, and ongoing engagement initiatives. This position will also coordinate grant applications, compliance, administrative processes and operational sustainability with the WVFC. Responsibilities will require initiative, organization, and the ability to manage multiple priorities while maintaining accurate records and ensuring regulatory compliance.

Hours: Part Time, up to 28 hours weekly

Pay: $20.00 per hour

Schedule: Flexible, On-Site, Monday - Friday with occasional weekend/evening/night.

Key Responsibilities

• Develop and implement recruitment and retention strategies for WVFC and emergency services volunteers
• Serve as the primary contact for prospective and new members, coordinating onboarding, documentation, and integration
• Coordinate background checks, clearances, screenings, and onboarding requirements
• Maintain accurate membership, participation, and compliance records
• Track member service hours, attendance, and eligibility for incentives or benefits
• Coordinate and administer grants, reporting, reimbursements, and compliance documentation
• Prepare applications for applicable tax abatements, incentive, or benefit programs
• Support community outreach, marketing, and public engagement efforts
• Provide administrative support related to procurement, workers' compensation, and injury reporting
• Collaborate with WVFC leadership and Department of Public Safety staff to support workforce development and organizational readiness

Minimum QualificationsRequirements

• Associate degree in a related emergency services field (Fire Science, Emergency Management, EMS Management) and a minimum of three (3) years of experience associated with fire or public safety operations, including at least one (1) year of experience related to recruitment and retention efforts; OR
• An equivalent combination of education, certification, training, and experience that demonstrates the knowledge and abilities to perform the essential functions of the position.
• Firefighter I Certificate
• Obtain Firefighter II Certificate within one (1) year from hire date or job transfer
• Obtain Fire Officer I Certificate within two (2) years from hire date or job transfer
• Emergency Vehicle Operator Training Certificate (EVOC)
• Pennsylvania Department of Health Basic Vehicle Rescue or NFPA 1006 Common Passenger Vehicle Rescue Technician (Pro Board)
• Nationally Registered Emergency Medical Technician (EMT)
• Valid Pennsylvania Class C Driver's License

Preferred

• Bachelor's Degree in emergency services or related field
• Nationally Registered Emergency Medical Technician Advanced (EMT-A) or Paramedic
• Knowledge of fire apparatus, emergency equipment, or facility system
• Experience with a public organization, volunteer fire department, or public safety environment
• Experience with grant administration and public-sector compliance processes

Disclaimer: This job posting has been modified to indicate the general nature and summation of essential duties and responsibilities of work by an employee within this job title. This posting does not contain a comprehensive inventory of all duties, responsibilities, physical/mental demands and qualifications required to perform this job.

The Township of Pine 'The Township' is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Township will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with The Township.

Please contact Human Resources at 724-625-1591 x 140 for additional information or assistance.